Procurement Professional

Requisition Title
- Procurement Professional
- Close Date
- 24 March 2023
- Contract Type
- Permanent - Full Time
- Location
- Midhurst, ON L9X 1N6 CA (Primary)- Job Description

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With a focus on procuring through best practices the absolute highest value and quality products and services, this position will support the County’s customer driven, results oriented procurement policy, with a goal to substantially reduce the corporation’s overall annualized procurement costs through consolidation of requirements, maximization of process efficiencies and the use of electronic purchasing technology.

The primary responsibilities of this position will be on providing procurement support to assigned client group.

**DUTIES AND RESPONSIBILITIES (not listed in order of priority)**:
1. Manage the process for the acquisition of goods and services,including tangible capital assets and equipment, through the bidding process, low value acquisitions, non-competitive purchases, group purchases, contract extensions, and agreements with external agencies.

2. Communicate procurement opportunities through applicable bidding channels to ensure a fair, open, and transparent procurement process.

3. Manage all phases of the bidding process for complex construction projects; support large construction and minor renovation project planning and execution per the guidelines and requirements of the CCDC, OAA, and PEO documents and County revisions.

4. Supervision and management of the Procurement Coordinator position, including planning and assigning workload, time and attendance, health and safety, and development of public procurement knowledge and processes. Conduct regular ongoing direct report meetings, evaluate performance, conduct annual review, and implement disciplinary action if necessary.

5. Develop complex competitive solicitations and analyze submissions utilizing appropriate and applicable principles of price analysis, transportation costs, payment terms, quality and service in deriving best value in accordance with the procurement policy.

6. Provide guidance and consultation to departments in relation to large or complex purchases to establish project objectives, formulate procurement activities, develop evaluation criteria, and determine service and product requirements.

7. Lead scoping exercises, prepare and/or review technical and performance specifications, drawings, and associated supplementary bid documents.

8. Facilitate RFP evaluations, public bid openings, recommend contract awards, and conduct supplier debriefings.

9. Participate on cross functional teams to identify cost saving opportunities or process improvements, and implement best practices.

10. Represent the corporation and participate in group buying initiatives and identify opportunities to leverage multiple agency spend (e.g. GBAPPC, Provincial VOR, Fleet purchases) to obtain best value.

11. Using the highest standard of business ethics and knowledge of various market trends; leverage strategic procurement power and design and implement new process methods of acquisition.

12. Lead Procurement related project or crisis management liaising with consultants, engineers, architects, regulating authorities (MOL, MTO, MOE), general contractors and legal service providers.

13. Mitigate risk through use of bid and performance securities, knowledge of contract law and legal precedent, appropriate supplier insurance, and WSIB coverage.

14. Review, approve, and execute funding agreements, contract extensions, contracts with no financial impact on the County budget, and agreements involving revenue from leases, sales, or services. Execute contracts through delegated authority as per the procurement policy.

15. Analyze statistics and trends to develop effective procurement strategies and processes. Research markets, evaluate and develop supply sources.

16. Negotiate and mediate contract disputes with suppliers and maintain appropriate relationships with supplier sales and account representatives.

17. Recommend modifications to competitive bid documents, contracts, and the procurement policy.

18. Coordinate compliance with corporate policies, provincial and federal legislation and legislated policies, internal procedures, and applicable contract law.

19. Liaise between internal customers and suppliers to clarify their respectiveresponsibilities under contract; set supplier expectations, review suppliers ability to meet requirements regarding goods and service delivery, performance and invoicing issues.

20. Prepare written and verbal reports and presentations tomanagement, Council or its sub-committees, as well as external agencies as required.

21. With a strong focus on business ethics, develop positive working relationships with all internal customers, suppliers, and external partners. Provide an excellent level of customer service through quick response times, effective negotiations with suppliers and efficient administration.

22. Assist