Automotive & Mobility Team Coordinator

3 days ago

Toronto, Canada Ontario Centre of Innovation Full time

**Job Summary**

Reporting to the Vice President, Strategic Initiatives and Head of OVIN, the Automotive and Mobility Team Coordinator is responsible for providing administrative and project support to the team coordinating business activities to help maximize team efficiencies. A disciplined organizer, the Automotive and Mobility Team Coordinator performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the team; taking ownership and accountability for tasks and facilitating shared responsibilities to effectively support the team and providing project support to the team. Analyzes, assigns, and gathers information on key issues to facilitate decisions to be made by the team. Has accountability for the execution of administrative projects and events.

**Duties and Responsibilities**
- Provide support in the areas of meeting logistics, organizing conference calls, agendas, correspondence, presentation materials and follow-up documents for the team. Attend meetings; prepare minutes for action items, and ensure completion of action items.
- Make quick accurate and timely decisions within the scope of the role, handling confidential and non-routine information with discretion.
- Provide calendar management, proactively and independently managing calendar conflicts.
- Manage schedules, including arranging meeting/conference calls and logístical setup, including providing assistance to set-up.
- Independently respond to client inquiries and escalate complex client inquiries to appropriate parties based on knowledge of practice/structure and work process.
- Participate on special projects by assisting business unit leadertttship with planning and follow-up for all special initiatives undertaken by the team.
- Create and edit presentations for meetings, speaking engagements, and training sessions. Prepare and analyze plans, reports, etc.
- Support travel arrangements for the team, using judgment to ensure travel arrangements are appropriate to the needs of the business traveler(s), complying with corporate travel policies.
- Organize and maintain correspondence and documentation of files and projects.
- Make quick, accurate and timely decisions within the scope of the position, handling confidential and non-routine information with discretion.
- Track and follow up on incoming and outgoing correspondence and reference documents for various projects.
- Manage computer based files, maintaining filing system in both electronic and hard copy where required.
- Edit and occasionally create PowerPoint presentations, Excel spreadsheets and Word reports, routine letters and memorandums. Prepare confidential company, employee and project-sensitive information, as well as word ensuring all documents are accurate and timely.
- Provide support to the team in budget monitoring, collecting invoices and expense reconciliation.
- Participate in the Administrative Team activities developing common procedures, coordinating activities, etc. Occasionally, may provide backup support to the corporate admin team including receptionist relief as required and providing support to the Executive Assistant to the President & CEO as required.
- Distribute HR related information to employees, collects predetermined information for HR (e.g. employee covenants, time off requests, annual performance reviews, etc.).
- Gather, analyze and synthesize data from the OCI Management Information Systems (MIS) and from internal and external participants to help inform team and allocation of resources.
- Manage and track funding opportunities and contracts for internal team reference, Executive Team quarterly reports, and Board of Directors Funding Opportunities deck.
- Compile data to support monthly and quarterly metrics reporting.
- Provide Secretariat support for the program committees: manage expenses, schedule meetings and take minutes.
- Manage and input CRM engagements.
- May be required to perform other related duties as assigned.

**Qualifications**
- Formal, specialized education (4-year university degree).
- Minimum of 3 years of related experience in an administrative capacity.
- Excellent working knowledge of MSOffice (including Word, Excel, PowerPoint and Outlook).
- Experience working directly with boards/councils.
- Ability to anticipate issues and pre-empt potential problems.
- Ability to plan, organize workload, establish priorities and work with minimum supervision.
- Ability to work under pressure in a fast-paced environment.
- Highly effective communication skills.
- Discretion and sensitivity in dealing with confidential information.
- Demonstrates initiative, flexibility, and professionalism.
- Occasional overtime as required with occasional events to attend outside of normal business hours.

  • Automotive Service Professional

    1 month ago

    Toronto, Ontario, Canada Enterprise Mobility Full time

    Overview    Enterprise Mobility, a leading provider of mobility solutions, is seeking a reliable and detail-oriented individual to join their team as an Automotive Detailer. This part-time position offers a competitive salary of $18.50 per hour.    Job ResponsibilitiesWash, clean, and sanitize vehicles to the highest standards.Vacuum and prepare...

  • Automotive Detailer

    7 months ago

    Toronto, Canada Enterprise Mobility Full time

    Enterprise Mobility is seeking a responsible, dedicated person to join our team as a full time Automotive Detailer. This position pays **$17.00 / hour** and is located at **2 BLOOR ST E UNIT C60 TORONTO, ON M4W 1A8** We offer: - Paid time off - Consistent full time 40 hour per week schedule - Employee discount - Retirement savings plan - Health Insurance -...

  • Automotive Detailer

    6 months ago

    Toronto, Canada Enterprise Mobility Full time

    Enterprise Mobility is seeking a responsible, dedicated person to join our team as a full time Automotive Detailer. This position pays **$17.00 / hour** and is located at **65 REGENT PARK BLVD UN6 TORONTO, ON M5A 0K7** We offer: - Paid time off - Consistent full time 40 hour per week schedule - Employee discount - Retirement savings plan - Health...

  • Automotive Detailer

    7 months ago

    Toronto, Canada Enterprise Mobility Full time

    Enterprise Mobility is seeking a responsible, dedicated person to join our team as a full time Automotive Detailer. This position pays **$17.00** and is located at **200 FRONT ST W FLOOR LEVEL TORONTO, ON M5V 3K2.** We offer: - Paid time off - Consistent full time 40 hour per week schedule - Employee discount - Retirement savings plan - Health Insurance -...

  • Automotive Detailer

    7 months ago

    Toronto, Canada Enterprise Mobility Full time

    Enterprise Mobility is seeking a responsible, dedicated person to join our team as a full time Automotive Detailer. This position pays **$17.00 / hour** and is located at **2610 WESTON RD NORTH YORK, ON M9N 2B1.** We offer: - Paid time off - Consistent full time 40 hour per week schedule - Employee discount - Retirement savings plan including 401k with...

  • Program Portfolio Manager, Automotive and Mobility

    7 months ago

    Toronto, Canada Ontario Centre of Innovation Full time

    **The Opportunity**: Reporting to the Director, Strategy & Programs - Automotive and Mobility, the Program Portfolio Manager is responsible for the day-to-day execution of programs within the Automotive and Mobility portfolio, with additional outward-facing program oversight responsibilities with funders and projects, including project monitoring, program...

  • Automotive Detailer

    4 months ago

    Toronto, Canada Enterprise Mobility Full time

    Enterprise Mobility is seeking a responsible, dedicated person to join our team as a full time Automotive Detailer. This position pays **$17.00 / hour **and is located at **340 EVANS AVE. TORONTO, ON M8Z 1K2.** We offer: - Paid time off - Consistent full time 40 hour per week schedule - Employee discount - Retirement savings plan - Health Insurance - Life...

  • Automotive Detailer

    7 months ago

    Toronto, Canada Enterprise Mobility Full time

    Enterprise Mobility is seeking a responsible, dedicated person to join our team as a full time Automotive Detailer. This position pays **$17.00 / hour** and is located at **3175 DUFFERIN ST NORTH YORK, ON M6A 2T2** We offer: - Paid time off - Consistent full time 40 hour per week schedule - Employee discount - Retirement savings plan including 401k with...

  • Automotive Detailer

    7 months ago

    Toronto, Canada Enterprise Mobility Full time

    Enterprise Mobility is seeking a responsible, dedicated person to join our team as a full time Automotive Detailer. This position pays **$17.00 / hour **and is located at **865 YORK MILLS RD UNIT 17 TORONTO, ON M3B 1Y6.** We offer: - Paid time off - Consistent full time 40 hour per week schedule - Employee discount - Retirement savings plan including 401k...

  • Automotive Parts Coordinator

    7 months ago

    Greater Toronto Area, Canada Bramgate Automotive Full time

    **Automotive Parts Coordinator** We are a growing family-owned business, looking to appoint a **Parts Coordinator** to join our team. You can expect to work in state-of-the art, air-conditioned/heated spaces with outstanding leadership and support. **Key Responsibilities** The summary and key responsibilities of a **Parts Coordinator** include, but are...

  • Automotive Detailer

    3 months ago

    Toronto, Canada Enterprise Mobility Full time

    **Overview**: Enterprise Mobility is seeking a responsible, dedicated person to join our team as a full time Automotive Detailer. This position pays** $17.00 / hour** and is located at **865 YORK MILLS RD UNIT 17 TORONTO, ON M3B 1Y6.** We offer: - Paid time off - Consistent full time 40 hour per week schedule - Employee discount - Retirement Savings Plan...

  • Automotive Detailer

    2 months ago

    Toronto, Canada Enterprise Mobility Full time

    **Overview**: Enterprise Mobility is seeking a responsible, dedicated person to join our team as a full time Automotive Detailer. This position pays **$17.55 / hour **and is located at **999 DANFORTH AVE TORONTO, ON M4J 1M1.** We offer: - Paid time off - Consistent full time 40 hour per week schedule - Employee discount - Retirement Savings Plan with...

  • Automotive Detailer

    4 months ago

    Toronto, Canada Enterprise Mobility Full time

    **Overview**: Enterprise Mobility is seeking a responsible, dedicated person to join our team as a full time Automotive Detailer. This position pays **$17.00 / hour **and is located at **340 EVANS AVE. TORONTO, ON M8Z 1K2.** We offer: - Paid time off - Consistent full time 40 hour per week schedule - Employee discount - Retirement savings plans with...

  • Sector Manager, Automotive and Mobility, Cav

    6 days ago

    Toronto, Canada Ontario Centre of Innovation Full time

    **The Opportunity**: This is a chance to use your extensive business, technology and sector expertise to help build Ontario’s innovation economy and be a part of discovering and advancing commercial solutions to mobility industry challenges. As a seasoned professional or as an intermediate professional with strong relevant experience and/or academic...

  • Electrical Solutions Specialist

    1 month ago

    Toronto, Ontario, Canada Amp Pro Electrical Solutions Inc. Full time

    Amp Pro Electrical Solutions Inc. is seeking an experienced Electrical Solutions Specialist to join our team in providing top-notch electrical services. This full-time position offers a competitive salary of $80,000-$120,000 per year, depending on experience and location.About the RoleThe successful candidate will be responsible for designing and...

  • Marketing Coordinator

    7 months ago

    Toronto, Canada International Automotive Group Full time

    **Join the International Automotive Group **Are you enthusiastic about joining a dynamic, fast-paced organization? IAG- International Automotive Group, is looking for a talented Marketing Coordinator to enhance our Marketing Team’s digital initiatives. This role is your opportunity to be part of an innovative, community-focused group committed to...

  • Automotive Apprentice

    4 months ago

    Greater Toronto Area, Canada Thornhill Hyundai Full time

    **The PAG Direct Group **is looking to hire a full-time Flat Rate **Level 2 or 3 Apprentice (Mobile Service Van)** to join the team: Come join our talented team of professionals. This is a great opportunity for someone that wants to develop a career in the Automotive Industry! **Job Summary**: The Mobile Service Van Technicians and or Apprentices are...

  • Automotive Apprentice

    7 months ago

    Greater Toronto Area, Canada Thornhill Hyundai Full time

    **The PAG Direct Group **is looking to hire a full-time Flat Rate **Level 2 or 3 Apprentice (Mobile Service Van)** to join the team: Come join our talented team of professionals. This is a great opportunity for someone that wants to develop a career in the Automotive Industry! **Job Summary**: The Mobile Service Van Technicians and or Apprentices are...

  • Automotive Apprentice

    1 month ago

    Greater Toronto Area, Canada Thornhill Hyundai Full time

    **The PAG Direct Group **is looking to hire a full-time Flat Rate **Level 3 or higher Apprentice (Mobile Service Van)** to join the team: Come join our talented team of professionals. This is a great opportunity for someone that wants to develop a career in the Automotive Industry! **Job Summary**: The Mobile Service Van Technicians and or Apprentices are...

  • Team Coordinator, Ovin

    3 months ago

    Toronto, Canada Ontario Centre of Innovation Full time

    Ontario Centre of Innovation leads the Ontario Vehicle Innovation Network (OVIN) initiative on behalf of the Government of Ontario. OVIN builds upon Ontario’s position as a world-leading automotive manufacturing and supply jurisdiction in addition to the large cluster of information and communication technology companies operating in the province....