Leasing & Tenant Relations Assistant

1 month ago

Tsawwassen, Canada Central Walk Tsawwassen Mills Full time

**Leasing & Tenant Relations Assistant**

The Lease & Tenant Relations Assistant is responsible for coordinating lease administration processes and tenant relations through exceptional organizational, time management and communication skills. This position will support the Leasing Team with various stages of the lease negotiation/execution process and will act as the tenant liaison between tenants and the Leasing department.
- Leasing Administration:_
- Supports the Leasing Team on program administration including team collaboration, project planning and execution
- Administration of document workflow approval process and tracking sheets
- Assist with efficient clerical and administrative improvements or facilitations in the Leasing process
- Assist Accounting Department with review of lease agreements and provide supporting documents
- Assist Managers with meeting arrangements, travel bookings, expense reports, and other administrative tasks
- From time-to-time, chiefly coordinate specialty projects as designated by the management of the Leasing department
- Act as the first point of contact for leasing inquiries and dispatch to other team members as required
- Tenant Relations:_
- Act as a liaison between tenants and the Operations department on leasing-related projects to ensure that mall protocols are respected, specifically during the move-in/move-out process
- Administration of tenant move-in and move-out process workflow via the Opening/Vacating check-list
- Ensure that all required documents, permits, and approvals are collected as part of the move-in/move-out workflow
- Prepare work orders to the Operations Manager for all leasing-related tasks
- Coordinate tenant requests and follow up with internal departments
- Collaborate with the Operations and Security teams on leasing-related compliance issues and feedback processes with tenants
- Act as the first point of contact for property-level tenant issues (leasing related) and dispatch to other team members as required
- General Requirements:_
- Exhibits enthusiasm when interacting with customers, corporate partners, and all team members.
- Superior organizational and time management skills to multi-task/prioritize and work under tight timelines.
- Self-motivated individual who is proactive, takes initiative, goal and results oriented and work independently without a lot of direction.
- A professional demeanour and coupled with strong communication skills both written and verbal.
- Demonstrates a high degree of integrity, diplomacy, discretion, and confidentiality.
- Flexible with a “can-do” attitude and a “no task is too big or too small” attitude.
- Superior attention to detail and accuracy and excellent follow-up skills.

**Salary**: $45,000.00-$55,000.00 per year

Schedule:

- Day shift

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Tsawwassen, BC V4M 0B3: reliably commute or plan to relocate before starting work (required)

**Experience**:

- property management: 1 year (preferred)

Work Location: One location

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