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Event Coordinator

3 months ago

Ottawa, Canada TCC Canada Full time

**TCC CANADA EVENT COORDINATOR**

TCC Canada is looking for an energetic and detail-oriented person who excels at offering outstanding client experience.

This new position is for TCC Canada’s incredible amenity spaces in the former Shopify facility on Elgin Street, as well as our new Kanata location in the Kanata North Tech Park.

This person is responsible for working with the onsite team to execute amazing events at TCC.

We are looking for someone who is passionate about event planning and will ensure an exceptional workspace experience to everyone in the space.

Join the movement that is propelling collaboration and meeting spaces

**What you will be doing**:

- Provide exceptional client service by going an extra mile for our clients & members daily.
- Manage client relationships by coordinating companies’ requests for meeting space, purchasing food and beverage, organizing audio visual requirements, and any additional services from TCC.
- Assist in client meetings, conducting tours, and promoting facilities and services - Work with sales team in coordinating operational details and sales efforts for all services as related to events.
- Coordinate catering and event details for confirmed bookings, including food and beverage requirements, room set-up, audiovisual, event timing, catering orders and other pertinent details
- Responsible for working within event budget and accurately forecasting expenses for planned events.
- Welcome event clients to TCC centres for site visits (as requested), using creative and innovative suggestions to help develop their original event visions.
- Help create custom proposals based on details communicated by clients, including space rental rates, labour, food and beverage services pricing and other miscellaneous requirements.
- Coordinate all deliveries, pick-ups, set up and removal for events.
- Source and maintain vendor and contractor lists, as well as negotiate and execute contracts with vendors.
- Keep up to date on industry trends to implement new ideas/experiences and improve the event management process.
- Follow-up with clients by sending a thank you post meeting, solicit feedback and future business to generate referrals for sales department
- Work within the TCC team philosophy of client first diligence.
- Identify and connect with potential new clients and collaborators

**About you**
- English and French spoken and/or written (asset)
- Event planning and/or hospitality experience
- Strong organizational & communication skills
- Detail-oriented with high standards
- Self-motivated, enthusiastic, positive attitude and able to build strong relationships with our clients
- Optimistic and driven with a problem-solving attitude and a team player mentality
- Flexible work schedule and available to travel within TCC’s Ottawa locations, as necessary

**What we offer**
- An inspiring work environment with a great team - your opinion is valued
- Training and growth opportunities
- Free premium coffee, tea and snacks
- Competitive salary and health benefits
- Office parking paid

or Part-time, Permanent

**Job Types**: Full-time, Part-time, Permanent

**Salary**: $38,612.19-$55,673.58 per year

**Benefits**:

- Dental care
- Extended health care
- On-site gym
- Paid time off
- Vision care

Schedule:

- 8 hour shift

COVID-19 considerations:
TCC Canada is following suggested government Covid regulations.

Ability to commute/relocate:

- Ottawa, ON K2P 1L4: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person