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Ece Professional Development Bursary Assistant

8 months ago

Vancouver, Canada Westcoast Family Centres Full time

We are proud and honoured to offer services on the traditional, ancestral, and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), Sel̓íl̓witulh (Tsleil-Waututh), Kwikwetlem (kʷikʷəƛ̓ əm) First Nations.

**Opportunity**:
WFC is looking **permanent Part-time** ECE Professional Development Bursary Assistant to work **21 hours per week.** The WCCRC ECE Professional Development Bursary Assistant reports to the Director of CCRC and is responsible for coordinating all aspects of the day-to-day activities and operations for the ECE Professional Development Bursary Project. The ECE Professional Development Bursary Assistant requires a flexible schedule and may include occasional evening and weekend hours.

**Responsibilities**:

- In collaboration with the ECE Professional Development Bursary Project Manager, plans and oversees the delivery of key administrative supports including:

- Responding to communications and inquiries
- Maintains appropriate and timely communication with the Project Manager, Director, bursary recipients, community partners, and funders regarding policies and procedures, annual work plan, budget, reporting, invoicing, and all other communications. Schedule team meetings, prepare meeting agendas, and take minutes.
- In coordination with the communications team, support the development and sharing of promotional materials aligning with the Provincial standards.
- In coordination with the Project Manager, keep track of progress towards completion of the annual work plan, compliance with the program budget, and feedback regarding effectiveness every quarter or as the need arises.
- Record expense reports and follow up with
- Record statistical data including geographic dispersal of bursary funds.
- Review new content on the Bursary website including testing of forms and functions.
- Supports integration of ECE Professional Development Bursary annual planning with the agency’s overall strategic plan.
- Supports networks with relevant organizations in child care, child development, family support, and the broader social service sector.
- Represents the program and Westcoast in child care and broader communities.
- Performs other related duties as required.

**Skills You Bring**:

- Current knowledge of child care, child development, and family support issues, trends, and practice.
- Proficient in MS Office (Outlook, Excel, Word) and an ability to learn how to confidently manage and use various software platforms.
- Demonstrated knowledge of cultural and family diversity and understanding of multiple barriers to accessing services.
- Proven effectiveness and successful experience in organizational, communication, and leadership skills within a team.
- Knowledge, skills, and experience in services related to Westcoast content and activities.
- Demonstrated ability to deal tactfully and effectively with the public and maintain positive community relations.
- Effective English written and oral communication/presentation skills.
- Ability to work independently, take initiative, set priorities, manage multiple tasks, and meet deadlines.
- Strong organizational skills and ability to work well under pressure.
- Demonstrated effectiveness required as part of a staff team.
- Competency in languages in addition to English is an asset.

**Requirements**:

- Diploma or Certificate in a related field of early learning and care?
- Minimum three (3) years of recent program assistant or related experience, or an equivalent combination of education, training, and experience.
- Satisfactory Criminal Record Check.

**Why Work for Westcoast**:
Be part of a community-based agency committed to developing and strengthening our community together. As a Westcoast employee, you will benefit from:

- An opportunity to be a part of a hands-on mentoring experience, through role-modeling and coaching.
- Making a difference in your local community.
- A chance to do meaningful work with a committed team of professionals.
- Contribute to our commitment to being an inclusive and culturally safe environment for all.
- Join us in being allies to Indigenous peoples, on our journey to reconciliation.

**About Westcoast**:
Westcoast Family Centres Society ('Westcoast’) is a multi-service community-based non-profit organization delivering child-centered, evidence-based programs and services to children and families in the Lower Mainland. Our mission is to strengthen and develop healthy relationships between children, their families, and their communities. Our programs and services aim to address the unique and varied challenges faced by vulnerable families.

Joining the Westcoast team is an opportunity to be a part of a team where your skills and knowledge will make a positive impact in the lives of children and families. Westcoast takes pride in creating inclusive spaces, where its diverse workforce can thrive.