Program Co-ordinator

2 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday - Friday; 8:30 - 4:30 (hybrid)

**Education Level**
College Diploma in Office Administration or a related field

**Career Level**
Minimum of 4 years of relevant experience

The Office of the Associate Dean, Research, Innovation and Partnerships is responsible for creating and implementing programs and resources to support the growth of industry sponsored research, commercialization activity, and entrepreneurship in the Faculty of Engineering.

The Program Coordinator will support the development of promotional strategies and related materials to encourage participation and uptake of new research and commercialization initiatives.

**_ Job Summary:_**
Responsible for developing, planning, and maintaining the efficient operation of a division and its related programs, and coordinating all aspects of the program including administration, implementation, promotion, recruitment, resource, and financial management. Implements and maintains the efficient administrative operations at a designated site under the direction of senior staff.

**_ Purpose and Key Functions:_**
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Participate in the development, evaluation, and review of academic and scholarly programs and resources.
- Organize, coordinate, and assist with educational programs and events such as retreats, education days and other capacity building programs.
- Communicate and work collaboratively with various internal and external organizations and departments.
- Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
- Develop the program budget for review and approval.
- Implement and maintain the program budget and expense reports. Create financial projections and make adjustments to the program budget throughout the fiscal year.
- Ensure that financial accounts and reports are completed and managed competently and efficiently.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Facilitate meetings with various individuals including, but not limited to, program stakeholders and groups.
- Write a variety of documents including, but not limited to, reports, correspondence and minutes.
- Provide faculty and staff information regarding program policies and information about program requirements.
- Provide work procedure advice and guidance to staff.
- Review current academic calendar, and recommend and prepare curriculum revisions and clinical training schedules.
- Plan and coordinate a variety of departmental activities and events.
- Gather and compile information required for a variety of documents and reports.
- Update and maintain records and databases.
- Act as a liaison between the department and various stakeholders with regards to facility operations.
- Train and mentor support staff and act as first point of contact with regard to issues related to administrative staff.
- Ensure adherence to health and safety requirements and maintain the training database for staff
- Ensure timely and efficient processing of attendance sheets and payroll for temporary, casual and continuing staff
- Provide efficient facility management the administrative support structure at the designated hospital site.
- Provides front line service to faculty and staff, and in consultation with senior staff, sets standards for the quality of department services.
- Provide information to individuals with inquiries surrounding human resources matters including, but not limited to, collective agreements, hiring procedures, benefits, vacation, sick time, and payroll processes.
- Develop, evaluate, and review of outreach materials and events promoting strategic research clusters within the Faculty of Engineering
- Support and maintain efficient operations contributing to the overall success of the Faculty of Engineering

**_Supervision:_**
Provide lead hand supervision and is responsible for the quality and quantity of work of others.
Provide orientation and show procedures to others.

**_ Requirements:_**
- 2 year Community College diploma in Office Administration or related field.
- Requires 4 years of relevant experience.

**_ Additional Information:_**
- This is a hybrid position and requires working on-campus with some opportunities for remote work.

**_ Assets:_**
- Experience in communications, marketing, or knowledge mobilization
- Knowledge of research grants and funding programs - Independent decision making

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared

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