Office Clerk

6 months ago

Richmond Hill, Canada SERVICE EMPL INTL UN Full time

**SEIU Healthcare **is a union of more than 60,000 members who are frontline healthcare workers in hospitals, long-term care facilities, and homecare agencies in communities throughout Ontario. We advocate with our members by launching progressive member driven programs, adapting best practices, and encouraging new and innovative ideas. We strive to create a society where workers are valued and rewarded for their work. As a result, thriving workers have a greater opportunity to participate and lead in building healthy communities. We provide a strong voice through collective bargaining, labour relations, and political action to ensure frontline workers are heard and respected when decisions about healthcare are being made.**

**We are looking for individuals with a desire to amplify the voice of workers. If you are passionate about labour and social justice, share our values, and want to work toward changing the lives of workers, then a career with SEIU Healthcare is for you**

**POSITION OBJECTIVE**:
The successful applicant** **will promote the values, principles, and services of the SEIU by working as an integral part of the Admin Team. The position holder is responsible for providing clerical support including mailroom services, shipping, receiving, office equipment, and photocopying and supplies management.

This position is full-time working at our Head Office in Richmond Hill, Ontario and will report to the Manager of Administration, and work in close coordination with the admin team, regional team, post office and vendors.

**DUTIES AND RESPONSIBILITIES**:

- Maintaining files and records so they remain updated and easily accessible
- Sorting and distributing incoming mail and prepare outgoing mail
- Process and send regular and large-scale outgoing mailing.
- Provide support and distribute mail to regional offices
- Photocopy assigned large scale documents for distribution and mailing
- Maintain registered mail and business reply account for postage.
- Operate and maintain postage and mailing equipment.
- Maintain inventory and ordering materials, supplies and services for office.
- Ensure office is adequately stocked with supplies
- Operate office equipment including photocopiers for assigned large documents
- Coordinates with vendors to resolve office equipment issues.
- Pickup and delivery of supplies and bank deposit.
- Coordinates collective agreement distribution with vendors.
- Perform other ad hoc duties as assigned.

**EDUCATION**

At SEIU Healthcare, we understand that the best people do not always have the same access and opportunities to education, and while post-secondary education is always preferred, we want to make sure nothing stands in the way of finding the right person.

**GENERAL REQUIREMENTS**
- Previous experience as office clerk or other clerical position
- Familiarity with office procedures and basic accounting principles
- Working knowledge of office devices and processes
- Very good knowledge of MS Office
- Excellent communication skills
- Very good organizational and multi-tasking abilities

**SKILLS & COMPETENCIES REQUIRED**:

- Ability to prioritize tasks.
- Strong attention to detail.
- Good analytical skills
- Ability to interact with individuals across different functions within the organization
- Ability to work under pressure to meet deadlines.
- Enthusiastic, driven, and forward thinking with a result focused approach

**PHYSICAL DEMANDS/ WORKING CONDITIONS / ENVIRONMENT**
- Office work can include prolonged periods of sitting at a workstation and certain repetitive movements associated with such work.
- Using a computer for long periods of time.
- Frequent use of telephone.
- Lifting and moving supplies and materials up to 25lbs.
- There may be times (special projects) during which overtime is required. This should be on an occasional basis.

**OTHER REQUIREMENTS**
- Maintain valid driver's license.
- May need to work evenings and weekends. Work hours will vary to meet the needs of the operation.

**APPLICATION**

Salary and other terms and conditions are in accordance with the clerical unit collective agreement. Please note that the Employer reserves the right to transfer or assign staff anywhere within the SEIU Local 1 Canada jurisdiction.

**WHY SEIU HEALTHCARE?**

At SEIU Healthcare, you will find a dynamic and inclusive environment where employees are valued and rewarded for their work. Here are a few things that set us apart:

- Inclusive workplace culture
- Excellent health, dental and insurance benefits to meet the diverse needs of our employees
- Generous vacation and sick leave benefits, inclusive supplemental unemployment benefits
- Fully sponsored employer pension plan
- Investment in employee growth — personal and professional development options
- Working towards a common goal by making a real difference in the lives of people

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