Assistant Registrar

Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and collaborates with six Ontario-based Indigenous owned and controlled post-secondary Institutes.

**Function & Overview**

Reporting to the Registrar, the Assistant Registrar is the key representative on behalf of the Registrar’s Office for student records, admissions, financial aid, and recruitment. The Assistant Registrar leads the team and provides day to day oversight for the Office of the Registrar and implements strategies to ensure policies, processes, procedures, and supports are student-centered. The Assistant Registrar is required to perform all duties consistent with the governance values and operating policies of Six Nations Polytechnic (SNP) while fostering positive relations with staff, students, stakeholders, and the community; contributing to a culturally supportive teaching, learning and work environment consistent with Hodinǫshǫ:nih/Rotinonhson:ni values of Ga’nigohi:yo:/Kanikoriio (Respect and the Good Mind).

**Duties**

The duties of the Assistant Registrar include, without limitation:
**People Management**
- Evaluating employee performance;
- Providing development opportunities both on the job coaching and opportunities tailored for each employee;
- Supervising staff and all day-to-day activities and deliverables;
- Communicating strategic objectives to staff and working with them to define work plans and goals;
- Creating a work environment where staff are motivated to continually improve and offer outstanding services to students;

**Strategic Enrollment Management**
- Maintaining awareness and implementing current trends within postsecondary education as they relate to recruitment, admissions, records, and financial aid;
- Monitoring registrarial best practice for records, enrolment, registration, and financial aid services to plan for continuous improvement within the Registrar’s Office;
- Developing and implementing strategies to help SNP meet our strategic enrollment management (SEM) goals;

**Registrar Office Operations**
- Developing, implementing, and monitoring institutional policies related to admissions, records, enrolment, registration, and financial aid services;
- Supporting cyclical review and update of academic policies and procedures, including the SNP Academic Calendar;
- Leading the collection of student and enrollment data for external and internal reporting requirements and SEM decision making;
- Overseeing the creation and maintenance of business process procedures documentation, including operational guides and end-user training material;
- Conducting training sessions to Registrar Office and Academic Unit staff on new student information system processes;
- Assisting staff members with processes during key points in the academic year, for example, during registration, recruitment, etc.;
- Ensuring ministry compliance with processes and policies as they are developed;
- Assisting with the implementation of programs, both new and returning;
- Participating on and organizes various internal and external committees;
- Responding to any issues or challenges as they relate to the student records or the student information system; and
- Other duties as assigned.

**Qualifications**

**Education and Experience**
- Bachelor’s degree in Education, Management, Administration or a related field;
- Experience working in an academic institution, preferable in a Registrar’s Office, with knowledge of postsecondary policies and regulations;
- Experience overseeing day to day workflow of a project in a complex environment;
- Experience planning and scheduling projects, including meetings and committee member involvement; and
- Experience working with an SIS.

**Knowledge, Skills and Abilities**
- A general and current knowledge of Hodinohso:ni history, culture, values, contemporary issues, community priorities, and stakeholders;
- Familiarity with the postsecondary education sector in Ontario, especially the regulatory environment;
- Knowledge of the Indigenous Institutes sector considered a particular asset;
- Excellent communication skills with an emphasis on written expression (i.e., faultless spelling and grammar, and professional style);
- Flexibility in learning new program areas or approaches, and willingness to undertake additional training and professional development;
- Sound interpersonal skills including communication, organization, negotiation, and professional judgement;
- Ability to work under pressure and manage schedules, portfolios, and timelines, to meet demanding deadlines;
- Capacity to work both independently and in a team setting, demonstrating Hodinǫshǫ:nih/ Rotinonhson:ni values of Ga’nigohi:yo:/K