Business Manager I

4 weeks ago

Fort Saskatchewan, Canada Elk Island Public Schools Full time

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,500 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

EIPS is recruiting a permanent full-time Business Manager I at SouthPointe School.

SouthPointe School serves approximately 680 students in kindergarten to Grade 9, with 33 teaching staff and 18 support staff. The school is located in Fort Saskatchewan, AB, approximately 20 kilometres north of Sherwood Park, AB. SouthPointe School, in collaboration with the community, provides a safe, supportive learning environment in which every student will develop the skills and knowledge to become lifelong learners and contributing members of society.

Commencing August 23, 2023

35 hours per week (Monday to Friday - 7 hours per day)

EIPS offers a comprehensive benefit package

Open to internal and external applicants

FUNCTION AND PURPOSE OF POSITION

Reporting to the Principal/Assistant Principals, this position is responsible for the reporting and monitoring of all financial aspects of the school, operating under the policies and procedures of Elk Island Public School Division. Providing expertise in establishing and maintaining business processes that achieve consistencies, efficiencies, and effectiveness in the workflow. Offering advice in establishing and implementing strategic business plans relating to budget and administration. A Business Manager will have a high level of responsibility in these areas: School Generated Funds (SGF), monthly budget monitoring and analysis, and purchasing, as well as a multitude of other responsibilities, examples of which are listed below.

Financial and Accounting Systems

Assist the Principal in administering and monitoring financial transactions

Maintain accurate and up-to-date computerized financial records in Atrieve, Rycor Fee Management, and Spend Dynamics systems

Run and review monthly Operating and SGF reports

Provide the Principal with monthly reports and reconciliations for his/her approval

Liaise with Financial Services

Assist the Principal in preparing financial projections

Collect, code and review monthly P-card (Purchase Card) transactions

Act as one of the bank signing officers (if applicable)

Assist the Principal in drafting the budget using MyBudget File

Collect and verify funds from various sources - school fees, special events, etc.

Post fees to applicable students’ account

Per policy, define and calculate fees in consultation with appropriate staff members

Review School Generated Funds with appropriate staff throughout the year

Verify, code, and enter accounts payable invoices

Record monthly journal entries

Receive, prepare, and enter bank deposits

Take deposits to the bank

Reconcile Moneris statement monthly (if applicable)

Reconcile SGF Overpayment Account monthly

Calculate and compile quarterly GST reports, filing before due

Monitor the collection of school fees and send them to Collections as per procedure

Purchasing

Initiate and purchase equipment, furniture and textbooks in accordance with Admin Policies

Purchase material requested by staff as approved by administration

Create purchase requisitions in Atrieve

Receive and inventory supplies upon arrival

Verify that requested expenditures fall within budget allocation

Payroll

Collect and input classified/certificated records and verify all payroll information as per EIPS procedure

Collect and verify all certificated/classified substitute information and verify GL codes

Contact and arrange for substitute classified and/or certificated staff

Liaise with Payroll Department

Ensure all classified/certificated payroll is completed in a timely manner according to the EIPS payroll calendar

Absence Management - daily maintenance and verification of absences and GL codes

Secretarial and Other Related Duties

Answer telephone, record and distribute messages

Address inquiries from students, parents and staff

Assist secretarial colleagues in completing tasks

EDUCATION AND EXPERIENCE

Education

High School diploma

A recognized post-secondary Diploma in Accounting or an equivalent program

Equivalent combinations of directly related post-secondary education and experience may be considered

Experience

Minimum of one to three (1-3) years of related experience in a school or office environment

KNOWLEDGE, SKILLS AND ATTITUDES

Familiarity with Atrieve, PowerSchool, Rycor, Spend Dynamics, MyBudget File and Permission Click is an asset

Excellent oral and written communication and interpersonal skills

Strong prioritization, organization, multitasking, problem-solving and time-management skills

Ability to work ind

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