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Facilities Assistant

5 months ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 53577
Ministry: Infrastructure
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: February 26, 2024
Classification: Administrative Support 5 (015ASA)

**Salary**: $1,913.27 to $2,342.49 bi-weekly. ($49,936 - $61,138/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported.

Alberta Infrastructure designs, builds, manages and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

We believe in building careers and providing opportunities to develop within the organization. We also provide our staff with a work-life balance including reasonable hours of work and support for wellness at work with a series of activities over the lunch break and after office hours. In short, we provide staff with the tools and support they need to excel. Working together we will promote the Alberta Public Service Values of Respect, Integrity, Accountability and Excellence.

**Role Responsibilities**:
This position independently coordinates the provision of administrative functions for the assigned facilities, including office, financial and human resource administration services. The Facilities Assistant prepares and administers a budget plan by providing monitoring and forecasting services, preparing contracts and monitoring contract terms and financial documents, preparing reports and maintaining records. In addition, this position provides office management services for the assigned facility, including human resource administration for approximately six in-house staff members.

In addition to drafting correspondence and administering service and maintenance contracts, the Facilities Assistant liaises with high profile building clients / tenants, in-house staff and contractors to coordinate client services in relation to operational and tenant requirements and associated concerns. Reporting to the Facilities Manager, this position
functions within applicable legislation, business plans, policies, guidelines and standards.

Key responsibilities include:

- Operational and administrative support services are provided to the Facility Manager's office in accordance with relevant legislation, regulations, policies, guidelines, and standards.
- Financial administration services, including budget plan preparation and administration, are provided in accordance with relevant legislation, regulations, Contract preparation and administration services are provided in accordance with relevant legislation, regulations, policies, guidelines, and standards..
- The Facilities Manager is supported in achieving relevant mandate and goals.

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Qualifications**:
Minimum:

- High School Diploma, plus a minimum of 3 years of relevant experience working in a related field is required

Equivalency: Directly related experience or education considered on the basis of:

- One year of experience for one year of education; or
- One year of education for one year of experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

Assets: Experience or knowledge that will be considered and asset:

- Government business plans, goals, strategies, and priorities as they relate to the Ministry mandate.
- Ministry business plans, organizational structures, reporting relationships, and programs as they relate to work area.
- Property Management branch programs and priorities and linkages to other areas of the Ministry and government, Accounting and budgeting principles and processes.
- Contract law and contract administration principles and processes.
- Applicable Ministry and government administration policies, guidelines, systems, and processes (e.g., budgeting and forecasting; action requests; accounts payable; procurement; human resource administration; records management)
- Operation of office equipment and ability to troubleshoot associated problems
- Relevant legislation and regulations (e.g., Freedom of Information and Protection of Privacy Act)

**Notes**:
Hours o