Commercial Real Estate Admin
2 months ago
Make your next move an expert one.
At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.
Why Colliers?
Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
Market Knowledge- Prepare surveys (lease and sales comparables, availabilities)-
- Liaise with appropriate departments to obtain data, such as company and title searches, and property particulars (e.g. financial, marketing, research)-
- Coordinate market reports and conduct basic comparative analyses when required-
- May review leases and title documents; create summaries or abstractsMarketing Projects- Strategize, initiate and manage overall marketing campaign/plan as it relates to Advisor(s) listing (schedule digital and social media updates and broker events, etc)-
- Maintain records of correspondence, complete marketing update reports and client activity reports-
- Conduct property tours and market tours, if required. Advisor(s) and Sales Assistant(s) (if applicable) have primary responsibility for this.-
- Maintain property listings on various websites-
- Update Advisor’ recent transactions on Colliers website and other locations as advised-
- Attend listing presentations, if required. Advisor(s) have primary responsibility for this.-
- Liaise with Advisor(s) and Sales Assistant(s) regarding listing inquiries and set-up and facilitate tours-
- Coordinate and attend Advisor receptions, as requiredTransaction Administration- Draft or edit legal documents (letters of intent, offers, commission agreements, listing agreements, Multiple Listing Service agreements)For sales transactions, enters required FINTRAC information in centralized databaseProposals and Presentations- Work with Advisor(s) to create and prepare content for proposals, either Colliers - direct or in response to RFI’s and RFP’s-
- Work with Advisor(s) and Sales Assistant(s) on project coordination and execution of proposals and CIM’s etc.-
- Assist in the development of listing pitches/presentations (e.g. gather maps, surveys, other applicable research - see below under Market Knowledge for more details)Ongoing Governance- Coordination of information for clients, availability information, required documentation, dealing with on-going or closing issues, critical date management and organizing meetings-
- Prepare a variety of reports for clients and/or for internal requirements (e.g. activity reports for clients, management reports, various industry research updates)-
- Provide general office support (e.g. file management, filing, scanning, photocopying, organizing marketing efforts)-
- In partnership with Advisor(s) share ownership for database management, such as information pertaining to clients, key contacts, and/or prospects (CRM)-
- Complete company-related expense and project spend reports-
- Compliance Expertise (FINTRAC, Anti-Spam Legislation (CASL), Real Estate Board requirements)Qualifications and Knowledge:
- A post-secondary diploma is preferred. Previous real estate experience is an asset.
- Strong financial analysis skills would be considered an asset.
- Must be detail-oriented; possesses outstanding verbal and written communication skills.
- Possesses strong computer skills, including intermediate - advanced knowledge of Microsoft Office products such as Outlook, Word and Excel. InDesign knowledge is considered an asset. Experience conducting research through MLS, MPAC, RealNet, and/or the Internet is required.
- Exceptional administrative skills; demonstrated ability to prioritize and handle multiple tasks in day-to-day work in an accurate manner.
- Experience in the Commercial real estate sector or a related industry.
Skills and Attributes:- Strong planning and project management skills; is highly effective at prioritizing tasks and guiding projects to completion
- Demonstrated professional and courteous interpersonal skills (telephone and in-person)-
- Is discreet; understands when confidentiality is required
- Demonstrated ability to work under pressure to achieve deadlines
- High level of energy and initiative
- Works well independently as well as part of a team- #LI-JDI- #LI-HYBRIDMake your next move an expert one and
_join us _as we lead the industry into the future.
Direct applicants only please, no agencies.
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