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Office Services Clerk

1 month ago

Surrey, Canada FortisBC Full time

**Affiliation**: MoveUP

**Employment Status**: Full-Time Regular

**Salary**: $1,825.00 Biweekly

**Workplace Flexibility**: No

**Posting End Date**: June 1, 2023

We’re a Canadian-owned and BC-based energy company taking steps toward a lower-carbon energy future by providing renewable energy, natural gas and electricity to more than 1.2 million customers.

We’re looking for new talent to join us as we transform BC’s energy future. Our diverse team of more than 2,600 employees is committed to a safe and inclusive culture where each of us can connect, belong and grow. Join us and let’s work together for a better BC. Responsibilities
Expedites sorts and delivers incoming, outgoing and inter-office correspondence into mail slots/bins to co-ordinate schedules; prepares outgoing mail for courier pickup; prepares all Canada Post mail using postage equipment.
Arranges courier shipments on request using on-line computer web based shipping programs, verifies correct charge numbers are supplied, completes waybills, performs price comparisons between courier companies; receives shipments and contacts customers to distribute the material delivered.
Operates on a daily basis a variety of equipment such as large and small photo copiers, calculators, postage equipment, electric letter folder, binding machinery and laminating machines, mechanical moving equipment.
Maintains ongoing inventory of stock items i.e. standard stationery products, consumables and materials used for mailroom equipment/machines and general supplies.
Prepares large mail outs and materials for various departments and verifies correct cross charge numbers are supplied.
Operates mailroom equipment according to standard procedures. Prepares copying/binding/collating jobs requested by various departments according to pre-set time constraints.
Provides holiday relief and daily work break relief for Receptionist/switchboard operator, by operating complex switchboard, using online computer web based programs for storage, greets and directs visitors and administers pool car use.
Performs data entry functions for Facilities i.e., IWM Systems (Integrated Work Management) Reports
Monitors courier deliveries and applies for credit where applicable, files claims for damages incurred by couriers.
Maintains and inspects equipment and supplies loaned out from the mail room and maintains a tracking system.
Monitors condition of meeting rooms and enclaves.
Provides instruction on the use of various mailroom equipment and audio visual equipment.
Obtains, processes and distributes materials, products, information and communications from various departments, marketing/human resources etc.
Performs other minor related duties which do not affect the rating of the job. Requirements
High School graduation or certificate of equivalency.
Working knowledge of general office procedures.
Familiarity with equipment such as postal machines, photocopiers, and switchboards.
Typing skills at 45 w.p.m
Valid BC drivers license.
Ability to multi-task and meet deadlines.
Thorough knowledge of PC’s.
Ability to provide a high level of customer service in a courteous, professional manner.
Excellent interpersonal skills.
Good command of the English language including the ability to compose straight forward correspondance.
Ability to work in a team based environment.
Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

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