Construction Administrator

2 weeks ago

Richmond, Canada Boston Pizza International, Inc. Full time

The Construction Administrator will be involved in assigned tasks related to operation of the Boston Pizza Construction Department per the Construction Project Managers, and the Director of Construction. The Construction Coordinator will work closely with the Construction Project Managers and the Director of Construction and will support both in their duties. Duties are to include overall support of the Construction department, administrative work including: Expense management, support of budgeting activities as directed, reporting functions, booking of meetings, travel, training/ courses and other department needs as required.

**Duties and Responsibilities**

**_Construction Project Support Work_**
- Provides office based admin support to the Project Managers in the field with New Store Openings (NSO) and Renovation related tasks as directed by Project Manager/ Director of Construction
- Produces reports, using approved templates, as required by the Department
- Manages lessons learned data by sending out project surveys after completion, compiling and tracking responses
- File/ Data management as required

**_Other_**
- Assists the Director of Construction in producing and monitoring the annual department operating budget.
- Special projects as assigned by Director of Construction and Senior Management. This role may involve work for other Operational departments within the organization
- Produce, update, coordinate and circulate the Weekly Status Reports for New Store and Renovation Projects, and any other department reports as required.
- Update and keep current all equipment, furniture and signage order forms, as well as pricing.
- Manage the Process of updating all Stores Files for New Stores and Renovations. Create New Store Folders as directed by the Department
- Track/ Manage Schedule for required PM/ DOC site visits using existing excel based tracking system.
- Track and log all completion dates, warranty dates etc. Notify and regularly update DOC and PMs
- Upload/ manage content on the corporate ECM system
- Collaborate with other team members within the Construction Department to work more efficiently and effectively as a team.
- Assist/ support the DOC in creation of a Department Project Management Manual. Flow charts, drafting, formatting will be required

**Skills Required**:

- Minimum of 2 years experience working in a Corporate Office environment
- Restaurant Experience is preferred
- Proficient with MS Office suite (Word, Excel, Outlook, Power Point, Visio)
- Strong communication skills (written and oral)
- Excellent time management and organizational skills
- Attention to detail is a must
- Ability to multitask
- Function effectively and efficiently under pressure
- Must be able to work both independently and in group situations
- Be a self-starter and a team player
- Business savvy presentation skills required

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