Business Services Coordinator
3 weeks ago
**Who We Are**
The Saskatchewan Teachers’ Federation is the professional organization of over 13,500 teachers employed in PreK-12 schools in Saskatchewan. The Federation offers a broad program of services and supports within six strategic priorities, including teaching and learning; public, member and stakeholder relations; teacher success; teacher well-being; operations; and governance.
**What is the Role**
The Business Services Coordinator supports the administrative and procurement processes in Business Services. The position will co-ordinate office moves and ergonomic adjustments. Additionally, this position provides support to a variety of Business Services administrative systems.
**What You Will Do**
- Prepare invoices for payments including resolving invoice and receiving discrepancies.
- Investigate and resolve back ordered items and damaged goods and arrange for adjustments and credit notes with suppliers as required.
- Respond to inquiries on orders.
- Organize logistics of internal office moves and equipment needs with business services work units.
- Support the co-ordination of office space design requirements.
- Responsible for data workflow and input of physical assets (furniture, equipment, artwork, etc) in inventory systems.
- Support the Business Administration and Procurement Manager in administering travel and security access systems.
- Responsible for coordinating ergonomic assessments and working with staff and Human Resources to ensure furniture and equipment is suited for supporting a healthy workplace.
- Monitor room setup for events and confirms requirements with Facilities staff.
- Manage the confidential calendar of appointments for the Managing Director, Business Services.
- Support Business Services meetings by coordinating meeting dates, booking rooms, preparing documentation and attending meetings to record, format and distribute minutes.
- Support the Business Services unit by preparing periodic documents as required.
**What You Will Bring**
- Completion of 1-2 years of post-secondary education plus 3-4 years of progressively responsible administrative experience or equivalent combination.
- Experience in organizing logistics for office moves and equipment.
- Strong organizational skills.
- Problem-solving skills.
- Demonstrated effective client-service and interpersonal skills.
- Demonstrated effective record keeping skills to develop and maintain operational files and fixed asset inventory.
- Demonstrated computer literacy skills, specifically in automated inventory systems.
- Strong oral and written communication skills.
- Demonstrated ability to effectively handle work requiring a high level of accuracy and attention to detail.
**What You Can Expect**
We offer a competitive salary, a 35-hour work week plus a full range of benefits, including extended health care; retirement plan; group life insurance; generous vacation package; sick leave; long-term disability and paid leave to deal with family, health and sickness and compassionate situations.
**How to Apply
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