Rfp Specialist

Who we are:
Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.

Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.

Geotab cares about your safety. You may be required to be vaccinated based on the nature of your work (ex: travel requirements) or due to changing local governmental health requirements.

**Who you are:
We are always looking for amazing talent who can contribute to our growth and deliver results Geotab is seeking a RFP Specialist who will perform a broad range of duties/tasks as a member of the RFX team. The main responsibilities for this role will be divided into proposal management, security questionnaire response management, and other RFX project related tasks. If you love technology, and are keen to join an industry leader — we would love to hear from you

**What you’ll do:
As a RFP Specialist you will be responsible for assisting in the development of proposals, bids, quotations for our reselling partners, as well as responding to/completing vendor and security questionnaires and other similar documents describing Geotab’s products and services in response to requests from customers and/or partners. You will also be responsible for managing certain tasks related to driving efficiencies and optimizing tools and resources.

**How you’ll make an impact**:

- Manage vendor profile and due diligence requests, security questionnaires and small-medium sized bid proposals.
- Manage the end-to-end RFP process for small-medium sized bids including, but not limited to, creating response templates, conducting kick-off and status calls, delegating reviews, inputting and writing content, working with SMEs on content development, response editing and proofreading, finalizing proposals to ensure a high-quality response, coordinating proposal submissions, conducting debrief calls, and keeping Salesforce records up-to-date and accurate.
- Communicate regularly with internal stakeholders to ensure clear timelines, deliverables and expectations are set.
- Support RFP Managers with meeting minutes, first pass responses on RFPs and proofreading/editing.
- Maintain and update our RFX data in Salesforce, following up with internal teams to ensure records are complete and accurate.
- Assist with the training of new hires/interns and maintenance of the RFX Team Training Materials and Manuals.
- Contribute to the development of content independently and with internal stakeholder teams.
- Contribute to RFX Team Projects such as RFX Quarterly Reports, RFX Toolkit, Training for Internal and External Groups, Annual Surveys, Audits, etc.
- Perform administrative tasks within the RFX team as required.
- Participate in strategic review exercises to assess the efficacy of Geotab’s RFX activities.

**What you’ll bring to this role**:

- 1-3 years of experience in Proposal Management and/or Content Writing.
- Experience working within a technical or engineering organization/knowledge of the high-technology industry is an asset.
- Highly accurate with meticulous attention to detail.
- Excellent written and verbal communication skills.
- Excellent proofreading abilities.
- Highly organized and able to manage multiple tasks and projects simultaneously.
- Strong analytical skills with the ability to problem solve and make sound decisions.
- A strong team-player with the ability to engage with all levels of the organization.
- Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides), MS Office and Adobe.
- Post-Secondary Diploma/Degree or equivalent experience required.

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If you got this far, we hope you're feeling excited about this role Even if you don't feel you meet every single requirement, we still encourage you to apply.

Why job seekers choose Geotab:
Work from home and flex work arrangements
- Home office reimbursement program
- Baby bonus & parental leave top up program
- Online learning and networking opportunities
- Electric vehicle purchase incentive program
- Competitive medical and dental benefits

Retirement savings program
- **The above are offered to full-time permanent employees only**

How we work: