Logistics/purchasing Liaison Clerk

3 weeks ago

Kelowna, Canada Interior Health Authority Full time

Interior Health is hiring a **Casual Logistics/Purchasing Liaison Clerk **at the Kelowna General Hospital in located in Kelowna, BC

Shift Type: Days/ Monday to Friday 07:00 to 15:00

Days off: Sun,Sat, STAT

**What we offer**:

- Employee & Family Assistance Program
- Employer paid training/education opportunities
- Employer paid vacation-Medical Services Plan
- Employer paid insurance premiums
- Extended health & dental coverage
- Municipal Pension Plan
- Work-life balance

**What will you work on?**
In accordance with the vision and values of the organization and under the direction and supervision of the Manager (or designate), acts as primary liaison between department staff and Interior Health Material Services/Logistics and Purchasing departments as well as Biomed, Pharmacy, and Plant Engineering in the research, ordering, procurement, and maintenance of specialized supplies and equipment.

**Who are we looking for?**
- Meets with staff (including coordinators, Manager or designate, physicians, etc. on and off-site) to identify supply requirements as needed. Places requisitions for following as required:

- pharmacy drug orders
- prosthetic orders (ortho)
- Loaner instrumentation/equipment
- Trial and evaluation supplies/equipment
- Specialty specific supplies/instrumentation/equipment/allografts, etc.
- Biomed/Plant requisitions
- Scope/power equipment repair requisitions
- Patient specific supplies
- Requisitions loaner instruments and devices for department care from vendors and the Purchasing Department. Consults with surgeons, physicians, nurses and vendors to determine equipment needs. Completes an inventory of received items, invoices consumables used for the department and returns loaners to vendor.
- Liaises with Materials Management/Purchasing and Sales representatives to arrange for product samples and/or trial and evaluation of supplies and/or equipment. Collects evaluation documentation and provides summary to the Manager or designate in order to recommend changes to the current product or addition of a new product to the Inventory system.
- Provides cost analysis/differentiation of related/comparable products to the Manager or designate as appropriate or requested.
- In conjunction with materials management personnel, monitors shipping dates and resolves shipping problems and expedites late deliveries of equipment by follow up with suppliers and the Purchasing department if goods do not arrive on time. If unable to get goods in time for deadlines, is responsible for alerting the Manager or designate of the issue.
- Maintains supply catalogue files/reference library.
- Researches specialty products/supplies and/or equipment for staff using available resources such as Material Services Management/E-Rex ordering systems, vendor catalogue library, web-based sites, vendor representatives, etc.
- Liaises and assists Materials Management and Purchasing staff in the investigation of outstanding backorders, estimated time of arrival dates, returns of damaged goods, etc. Maintains adequate equipment inventories in conjunction with the appropriate personnel.
- Provides information to all user departments as requested.
- Attends purchasing meetings with interdisciplinary teams as required.
- Maintains any checklists/spreadsheets as required.
- Performs other related duties as required.
- Corporate Express ordering
- Filing
- Answering phone/taking messages etc.
- Supporting department projects

Grade 12 supplemented by accounting courses plus three years’ recent related experience or an equivalent combination of education, training and experience.

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