Maintenance Manager

2 weeks ago

Scarborough, Canada Shah Trading Company Full time

Shah Trading Co. Ltd is a leader in the food industry with a 40 year history serving customers both in Canada and globally. With a deep understanding of food markets and food safety requirements we are committed to continued leadership, growth, and service to our customers.
**Job Summary**:
The Maintenance Manager is responsible for ensuring that the facilities, layout, and machinery used to produce new and existing materials run to their maximum efficiency and output. This includes preventative maintenance and managing breakdowns of mechanical and electrical equipment. Managing all resources is required with the goal of increasing operational effectiveness. This role requires regular interaction with staff to obtain information about what resources or supplies are needed to complete a job.

Maintaining inventory control and planning and organizing materials needed is a key function of a Maintenance Manager. Specifically, the Maintenance Manager will obtain quotes for products and negotiate pricing, prepare, and implement maintenance contracts and plan one-time service arrangements with vendors. The focus is to reduce the cost of maintaining existing equipment, so negotiating with vendors for bulk discounts and finding the lowest-cost materials within quality standards is critical.

Acting as a liaison with department managers and Directors, this role will plan CBM Maintenance, is a member of the HACCP team and Sred team and will organize all Ministry Compliances as it pertains to the equipment and building. The Maintenance Manager will work with the Training Coordinator to facilitate training for staff as need or requested.

**Core Competencies**:
**Generic Competencies***:

- Effective Communication
- Customer Service Orientation
- Problem Solving & Decision Making

**Managerial Competencies***:

- Adaptability
- Building a Successful Team and Cross-Functional Collaboration
- Planning and Organizing
- Leading Others
- Strategic Thinking

**Functional Competencies***:

- Safety Consciousness
- Operational Knowledge & Technical Expertise

**Responsibilities**:

- Strategically plan and schedule maintenance activities to ensure all activities are completed and production needs are met.
- Maintain CBM System including Work Order quality, Master data, PM Plans, and user training and support.
- Lead efforts to improve maintenance effectiveness through continuously improving preventive maintenance strategy, task lists, PM intervals, reporting content, parts inventory data, etc.
- Manage contractors on site to ensure they meet legal and company requirements.
- Prepare schedule and data for daily and weekly strategic planning meeting with Department.
- Contribute to the creation and implementation of the maintenance department’s vision, strategy, processes, best practices and policies and procedures by suggesting business improvement opportunities for the organization.
- Educate interested parties on new business initiatives and communicate the impact on the maintenance department and company as a whole.
- Perform root cause analysis to resolve problems.
- Administrate and trace HACCP activities to ensure compliance.
- Conduct risk assessments of processes and tasks in the department.
- Ensure the department operates in accordance with any health and safety and environmental policies and procedures.

**Job Duties**:
**Core Functional Duties**:

- Develop and maintain a Preventative Maintenance (PM) schedule with department managers and advises of any changes in schedules; ensure full PM is carried out; reschedule missed maintenance activities.
- Delegate any machine repairs and small projects on each shift to the Maintenance Technician with the applicable skills.
- Develops and implements efficient inventory management procedures; reconciles inventory discrepancies; implements a loss prevention program.
- Prepares a list of depleted products and of unusable products and updates inventory levels in the electronic system based on the results of the list.
- Reports any stock issues to senior management.
- Verifies internal purchase orders by comparing items requested to the master list; clarifies unclear items; recommends alternatives; sources items that are currently not on the master list.
- Prepares external purchase orders by verifying specifications and negotiating price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
- Verifies receipt of items by comparing items received to items ordered; resolves shipment errors with suppliers; in the event of problems traces shipments and follows up on undelivered goods.
- Confers with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action.
- Stays current with any changes that may affect the supply and demand of needed products and/or materials and communicates any potential impacts to the appropriate parties.
- Optimize equipment according to standard proc

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