Environmental Project Coordinator

3 weeks ago

Ottawa, Canada R.W. Tomlinson Limited Full time

Tomlinson's Environmental Services is looking for a motivated Environmental Project Coordinator to assist in administering the organization, coordination and execution of assigned projects. This individual must have a passion for the environmental industry and the ability to respond to emergency, on-call situations.

**KEY DUTIES AND RESPONSIBILITIES**:

- Assist Project Manager with assigned project(s); from emergency spill response, tank removal programs to environmental remediation projects
- Provide field technical support and reporting on the execution of such project(s)
- Prepare and facilitate project documentation
- Support Project Manager in managing the procurement of subcontractors and vendors, both internally and externally
- Liaise with vendors, subcontractors and consultants
- Prepare requisitions for purchase orders and sub contracts
- Ensure project requirements are met in a timely and professional manner, including data collection, as well as the preparation of submittals such as health and safety plans, traffic management plans, Encroachment Permits and Notice of Project
- Maintain close liaison with operations on matters involving schedules, costing and other related issues
- Monitor, evaluate and report on cost and schedule, and manage changes
- Ensure all projects are executed in accordance with all environmental regulations
- Assist with invoice development for clients
- Identify out-of-scope work before it commences, bringing it to the attention of the Project Manager and utilize change order process
- Attend mandatory site meetings with, or as the delegate for, the Project Manager
- Maintain client relationships and drive client loyalty by ensuring efficient and high-quality customer service (24/7 response attitude)
- Ability to operate various equipment on occasion (packer, cut saw, mini ex) during emergency situations
- Assists with Estimating process
- Assists with RFP’s and General Contract tender submissions.
- Assists with Prequalification submissions
- Monitor bidding websites for potential projects of interest
- Gather quotes from subcontractors and suppliers and implement into bids
- Inspect tenders with great attention to detail
- Maintain professionalism, sensitivity, and tact to portray the company in a positive manner always.

Health and Safety
- Participate in and/or lead Health & Safety meetings and discussions
- Conduct Job Safety Assessments, safety inspections and pre-job Hazard Assessments
- Ensure health and safety is considered in the performance of all activities

**QUALIFICATIONS**:

- Diploma/degree in technical program such as civil engineering or environmental sciences; preferred minimum 3+ years of experience in a related position or demonstrate experience/knowledge
- 3+ years of experience in a project environment, responsible for leading the development and construction of projects
- Ability to react to emergency call out situations and odd or extended hours
- Demonstrated knowledge and experience in the environmental industry (spill, remediation, abatement, petroleum decommissioning)
- Proactive and able to prioritize workload based on project demands
- Experience working with budgets, forecasting and estimating
- Ability to work in all weather conditions on an as needed basis
- Proficiency in full Microsoft Office suite, especially with Excel and Word
- Able to work irregular hours when required to meet project needs
- Extensive travel involved. May require travel with overnight stays
- Self-starter with excellent organizational and time management skills
- Demonstrates strong leadership qualities and is a team player
- Valid Class “G” driver’s license

**TOMLINSON OFFERS**:

- Competitive wages
- Bonus programs
- Employer paid health and dental benefits
- Extensive training programs and tuition reimbursement
- Retirement benefits program
- Family-oriented team environment
- Employee discounts and other rewards programs

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