Exec Admin

Posting Title
- EXEC ADMIN - Executive Administrative Assistant, Global Marketing
- Position Classification
- Executive Administrative Asst
- Union
- N/A
- Work Options
- Hybrid
- Location
- Vancouver, BC V6B 0N8 CA (Primary)
- Salary Range
- $61,966.26 - $70,087.08 annually
- Close Date
- 1/3/2025
- Job Type
- Temporary (Auxiliary)
- Temporary End Date
- Ministry/Organization
- BC Public Service -> Destination BC Corp.
- Ministry Branch / Division
- TACS / Destination BC
- Job Summary

**Position**: Executive Administrative Assistant, Global Marketing
**Classification**: E15
**Salary**: $61,966.26 - $70,087.08
**Status**: Temporary, Full Time (13 months)
**Location**: Vancouver, BC
**Work Option**: Hybrid
**Closing Date**:January 3, 2025 at 4:00pm
**Position #**:00111302
**Competition #**: DBC-2024-27
- If you are interested and you meet the selection criteria, please respond to _this link_ with your cover letter and CV _**_prior to 4 PM on January 3rd, 2025_**

**_The initial salary for this position will start at the beginning of the listed salary range with the opportunity to advance up the pay grid in annual increments. An eligibility list may be established._**

Destination BC is recognized globally for our strong, authentic brand, our award-winning creative and leading-edge marketing, and our destination management strategies. We work hard, play to our strengths, support each other unreservedly, and consider it a privilege to share the transformative power of BC’s experiences with the world. We offer the opportunity to love what you do by engaging in exciting and innovative work and immersing yourself in a collaborative work culture that is committed to empowerment and employee learning and development. Our primary workplace model is a combination of in office and work from home based on a split week giving you the best of both worlds.

A safe and respectful workplace for all employees is a leading priority for our organization, and as part of this, we are committed to the health and safety of our employees, industry partners, sub-contractors, and community.

**PURPOSE OF THE POSITION**

The Executive Administrative Assistant (EAA) provides the full range of administrative support to the Vice President, Global Marketing. This position handles both confidential and routine matters, maintaining communications channels with key industry and government partners, and senior staff in Destination BC.

This position works in a demanding executive environment with limited direction. The EAA must make decisions independently and requires superior administrative and organizational abilities to handle a high volume of competing tasks to meet deadlines. The role requires efficient handling of a variety of sensitive and confidential material, policy and operations issues. The EAAs works with the VP, Executive and Directors to coordinate, track, monitor and report of a wide variety of issues, projects and assignments. The EAA works closely with the Vice President, Global Marketing and the CEO’s office to ensure the efficient and effective flow of information across the organization.

The Executive Administrative Assistant also arranges complex meetings, travel itineraries both nationally and internationally, and travel expenses. This position develops and maintains a series of administrative systems to ensure the efficient and effective management of division and corporate records including, financial processing and tracking.

**SPECIFIC ACCOUNTABILITIES**
- Ensures the smooth and effective operation of the Vice President’s office by independently solving problems and implementing and maintaining appropriate systems and procedures throughout the corporation;
- Manages the Vice Presidents electronic calendar by determining priorities and urgent situations, scheduling meetings or time, and making changes and adjustments as required;
- Ensures the Vice President is adequately prepared for meetings by anticipating meeting needs and undertaking appropriate actions to meet those needs;
- Coordinates travel arrangements and completes all related travel authorizations and expense reimbursements;
- Arranges meetings and events with a variety of participants and coordinates the logistics, including facilities and catering;
- Conducts occasional online research and prepares materials for meetings, such as agendas, PowerPoint presentations and background/briefing materials; as well as takes and transcribes minutes;
- Develops, implements, and maintains administrative systems, procedures and standards, including executive correspondence, templates, records management, and mail processing;
- Types, formats and proofreads a variety of documents and materials such as memos, presentation materials, graphs, tables, reports, briefing notes, spreadsheets, and Cabinet Submissions from drafts or hand-written notes using Microsoft tools;
- Composes or prepares routine and non-routine correspondence, based on information or notes provided