Team Lead, Administration
3 weeks ago
**ABOUT THE COMPANY**
New Beta Innovation Canada Limited (NBI-CA) is a biopharmaceutical manufacturer of hemoglobin-based therapeutics. In Burnaby, BC, we have a state-of-the-art Good Manufacturing Practice (GMP) compliant facility, with custom-designed equipment for commercial-scale production. Our production processes are undergoing validation for rigorous GMP requirements.
Our operations include a full in-house analytical laboratory, a water purification plant, a skilled engineering team, and experts in compliance and regulatory affairs. These teams work collaboratively to ensure the safety and quality of both our processes and product. With headquarters in Hong Kong, NBI has a global presence in Canada and New Zealand.
We are a committed and innovative team who are passionate about doing great work to make a positive impact on animal health. We are always on the look-out for creative and passionate people who are eager to contribute to a bigger purpose.
**POSITION OVERVIEW**
Reporting to the Associate Director, you will be part of a collaborative HR & Admin team who partners with departments to support our managers and employees. You will lead the Admin team ensuring the department runs efficiently and ensuring the confidentiality of information as it relates to policies and procedures.
**1. Key Responsibilities**
- Review, develop and implement Administration policies and procedures
- Liaise with landlord and coordinate with external contractors for all facility and building equipment related repairs and services
- Oversee building security system, employee and visitor access control of all facilities
- Lead projects such as renovations and office improvements, procurement of furniture or office equipment
- Assist with the preparation and monitoring of department budget, recommending cost control measures as necessary
- Manage contracts with vendors and service providers, secure and update insurance coverage for various requirements and oversee service contractors
- Take part in the contract and purchase requisitions renewal process prior to tenure expiry for maintenance service and conduct vendor evaluation periodically
- Ensure the provision of efficient and effective office support services and implement measures to maintain an organized and environmentally friendly office
- Implement sustainable activities such as recycling, energy efficiency and water conservation
- Prepare various management reports
- Ensure compliance with applicable government regulations
- Ensure the department quality management systems smooth operation by planning and coordinating activities, processes and workflows including maintaining the department filing system and ensuring the files are organised and up-to-date
- Coach and support Admin team members
- Perform other duties as required
**2. Knowledge, Skills and Experience**
- Minimum 4 years experience in an administrative support role within a large and fast-paced office environment with 1 year experience managing a team
- Post secondary certificate or diploma in a relevant field or a combination of education and experience
- Proficiency in using Microsoft Office suite and familiarity with different software systems
- Experience in contract administration, handling and negotiation of agreements
- Excellent interpersonal, communication and organizational skills
- Demonstrates leadership and resourcefulness, strong attention to detail, flexibility in handling shifting priorities and ability to manage multiple responsibilities
- Ability to exercise sound judgment, and discretion
**WHY JOIN NBI?**
The best reason is because of our wonderful people and great work environment. If you are looking for a career with meaning and purpose, it's hard to beat working in life sciences. We provide an attractive compensation and benefits package which recognizes people for their contributions, and comprehensive training and career development opportunities which support our employees' growth with the company. If you are interested in joining our team, we encourage you to APPY today
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