Reimbursement Clerk

**Position Details**:

- Position Information**Position Title**
- Reimbursement Clerk

**Department/Unit**
- Financial Services

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S173-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- Dalhousie Financial Services strives to provide the highest quality financial services and information and ensure the effective stewardship of University assets to the benefit of students and scholarly activities. Financial Services is a core service unit of the University, providing services in areas of financial accounting, budgeting, procurement and risk management, cash management, and financial systems and policies. Reporting to the
Manager, Accounts Payable with daily direction from the Team Lead, Reimbursements, Accounts Payable, the Accounts Payable Clerk provides support the day-to-day operations of the Accounts Payable Department.

**Key Responsibilities**
- Prepare manual cheque requests for processing; identifying claims requiring Vendor Maintenance and redirecting as required.
- Perform policy compliance testing on various expense claims and report on findings to departments and faculties; maintain thorough understanding of university’s policies.
- Monitoring inbox and responding to inquiries or redirect to appropriate team.
- Collaborating with Reimbursements Team on process improvements.
- Provide backup to Team Lead in preparation of weekly sample data; manage various weekly reports; review daily reports for exceptions; assists with special projects and provide coverage for Reimbursement Team as required.

**Note**
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Accounting/Office Administration program and approximately three years’ related work experience in an Accounts Payable or Audit environment (or equivalent combination of training and experience).
- Ability to prioritize and meet demands in a high volume, deadline-driven environment with strong attention to detail.
- Demonstrated professionalism, and excellent interpersonal and communication (verbal and written) skills.

**Assets**
- Experience with integrated administrative systems (e.g., Banner) or in an expense management software.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 04/27/2023

**Close Date**
- 05/11/2023

**Open Until Filled**
- No

**Special Instructions to Applicant