Accounts Payable Supervisor
2 weeks ago
**Work Arrangements**What Douglas Offers**
DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.
**The Role**
- The Accounts Payable Supervisor plans, coordinates and supervises the operational and daily activities of the staff in the Accounts Payable (AP) unit within the Finance Department. They ensure that all payables are documented, recorded, and monitored within established accounting policies, procedures, and guidelines within the college. They ensure the confidentiality and integrity of all AP accounting documentation and processes. They provide supervisory and administrative support to AP and the Finance Administrators. They provide exceptional client-centred service on a consistent basis to all stakeholder groups.**Responsibilities**
**1. Supervision of the AP Unit**:
- a. supervises staff, approves vacation and other absences, authorizes time sheets, work schedules and overtime, completes performance evaluations, recommends discipline, assists with the development of job descriptions and participates in the posting and selection process;
b. allocates duties and reviews the work of AP staff using appropriate auditing techniques;
c. ensures that accounting policies, procedures, guidelines are followed by the AP staff;
d. establishes work priorities and resolves issues within the unit;
e. provides overall leadership to ensure the effective operation of the AP Unit;
f. provides orientation, training and professional development;
g. maintains, reviews, and updates AP training manuals;
h. directs and assists staff with accounting processes specific to AP;
i. applies the BCGEU Collective Agreement to daily decision making within established standards.
- **2. Coordinates and maintains the AP process**:
- b. maintains ongoing communication with external vendors and students regarding payment requests;
c. develops, reviews, monitors and makes recommendations for revisions to policies, procedures and guidelines;
d. establishes procedures to prevent and detect instances of fraud;
e. works closely with vendors, employees, procurement services, supply chain, banks, etc. to resolves outstanding AP issues;
f. coordinates the weekly and monthly cheque, EFT, and wire transfer payments processing to ensure payments are made within prescribed timelines;
g. maintains and monitors the computerized accounts payable function including weekly posting of batches and integrations into Banner-Finance. Recommends changes and enhancements to systems to Senior Manager, Financial Reporting and Operations, as necessary;
h. acts as coordinator for the College’s corporate card program;
i. maintains a system of internal controls and recommends improvements of internal controls to management;
j. stays current with accounting standards and applicable commodity tax regulations;
k. is accountable for the closing of purchase orders in the Purchasing system. Works closing with Procurement Services and Supply Chain staff and follows up with them on any outstanding purchase commitments;
l. ensures vendor accounts are current, accurate, and reconciled to the subledger;
m. monitors, reviews, and approves AP staff and GL report reconciliations;
n. reviews AP journal entries and backup prior to submission to management for approval;
o. provides accounting and ad hoc reports to a variety of internal and external users.
- **3. Performs other related duties.**
- a. participates in the development, implementation and monitoring of long
- and short-term goals for the AP Unit;
b. provides general accounting support and feedback to the finance administrators;
c. coordinates with CEIT regarding hardware, software, troubleshooting and other related needs;
d. participates in quarterly/annual Banner and FAST upgrade testing and validation process;
e. collaborates with other college departments to resolve problems in order to provide better customer service;
f. provides direct backup for other AP positions including data entry during peak periods and vacation coverage;
g. prepares monthly and year-end audit reports and provides direction with the year-end review and the creation of staff audit working papers;
h. participates and contributes to AP unit annual budget planning.
i. other duties as assigned.**To Be Successful in this Role You Will Need**
- Completion of a two-year accounting program at a recognized institution with a minimum of five (5) years related work experience or equivalent combination of education and experience.
- Demonstrated working knowledge of Public Sector Accounting Standards (PSAS) / GAAP (Generally Accepted Accounting Principles) and accounts pay
-
Accounts Payable Clerk
2 days ago
New Westminster, Canada Douglas College Full time**Work Arrangements**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...
-
Junior Accountant
Found in: beBee jobs CA - 1 week ago
New Westminster, British Columbia, Canada Targeted Talent Full timePosition: Junior AccountantReports to: Corporate AccountantGeneral Accountability: This position is responsible for the day-to-day financial accounting.Supervision Accounts payable coding and processing corporate as well as some data entrySupervise the posting of A/P invoices by branch and provide training where required.Provide support for all reporting...
-
Accounts Payable and Receivable Clerk
7 days ago
New Minas, Canada Repracorp Business Systems Inc. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Manage accounts receivable - Manage accounts payable - Invoice clients - Freight rating - Perform clerical duties, such as maintain filing and record systems - Perform...
-
Accounting Associate
7 days ago
New Westminster, Canada Concert 8 Solutions Full time**Accounting Associate (VA)**: Our client has an immediate requirement for an experienced Accounting Specialist to join its team in a Work-From-Home position. This is an exciting opportunity for someone with strong accounting or finance background to be part of growing company interfacing directly with clients and the senior management team. The Client is...
-
Payroll & Accounting Clerk
4 days ago
New Westminster, Canada Westminster Toyota Full timeCompany Description Westminster Toyota has been located in the center of the lower mainland in New Westminster for 30 years, the dealership has a strong presence with many loyal customers. We take tremendous pride in our company culture and making sure our customers have an exceptional experience. - Process a bi-weekly payroll and all source deduction...
-
Accounting Analyst
2 weeks ago
New Westminster, Canada Community Living Society Full time**If you are looking for an opportunity to contribute your experience, knowledge and passion in a **meaningful way, CLS is the place for you!** **About Us** Community Living Society (“CLS”) is an innovative non-profit organization established in 1978. CLS is dedicated to supporting adults with intellectual and developmental disabilities so they can...
-
Clerk, Accounts Receivable
2 days ago
New Westminster, Canada Fraser Health Full timeWhy Fraser Health?: Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the...
-
Clerk, Accounts Receivable
4 days ago
New Westminster, Canada Fraser Health Full timeSalary range: The salary range for this position is CAD $26.76 - $26.76 / hour Why Fraser Health?: Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? Fraser Health is the second largest health system in Canada with over 45,000 staff, medical staff and...
-
Contract Clerk
Found in: beBee jobs CA - 2 days ago
New Westminster, British Columbia, Canada Fraser Health Authority Full timeSalary rangeThe salary range for this position is CAD $ $26.76 / hour Why Fraser Health?We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends as an exceptional place to work. A 2022 BC Top Employer, we value diversity in the work force and seek to maintain an environment of Respect, Caring &...
-
Contract Clerk
Found in: beBee S CA - 2 days ago
New Westminster, Canada Fraser Health Authority Full timeSalary rangeThe salary range for this position is CAD $26.76 - $26.76 / hour Why Fraser Health?We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends as an exceptional place to work. A 2022 BC Top Employer, we value diversity in the work force and seek to maintain an environment of Respect,...
-
Development Coordinator
2 weeks ago
New Westminster, Canada Century Group Full timeA 2023 and 2024 BC Top 100 Employer, Century Group is a family-owned, real estate development and property management company with a mission to curate places people love. Century Group's people are committed to building sustainable, thriving communities with diverse neighbourhoods. For 65 years, Century Group has built a portfolio of operating real estate...
-
Development Coordinator
2 weeks ago
New Westminster, Canada Century Group Full timeA 2023 BC Top 100 Employer, Century Group is a family-owned, real estate development and property management company with a mission to curate places people love. Century Group's people are committed to building sustainable, thriving communities with diverse neighbourhoods. For 65 years, Century Group has built a portfolio of operating real estate assets and...
-
Development Coordinator
2 weeks ago
New Westminster, Canada Century Group Full timeA 2023 BC Top 100 Employer, Century Group is a family-owned, real estate development and property management company with a mission to curate places people love. Century Group's people are committed to building sustainable, thriving communities with diverse neighbourhoods. For 65 years, Century Group has built a portfolio of operating real estate assets and...
-
Finance Clerk
4 days ago
New Westminster, Canada City of New Westminster Full time**New Westminster, British Columbia**: **Number of Openings**: 3 **Hours per Week**: 35 hours per week. **Employee Group**: CUPE, Local 387 **Location**: City Hall: 511 Royal Ave **Competition #**: 517 **Additional Details**: The Finance Department is seeking customer service focused and team oriented Finance Clerks to join their team! In this role, you will...
-
Business Operations Coordinator
7 days ago
New Westminster, Canada City of New Westminster Full timeCity of New Westminster - Administration - Full Time - Permanent - 777 Columbia St - 1 position available - Assessible Employer: Yes - Open to International applicants with valid Canadian Work permits: Yes Posted on April 24, 2023 DEPARTMENT: Office of the CAO - Anvil Conference Centre STATUS: Regular Full-Time NO. OF POSITIONS: One UNION: CUPE, Local...
-
New Westminster, Canada Ability Healthcare Group Inc. Full time_**“Join a dynamic team in a growing industry”**_ We need an active, energetic Admin Assistant to perform a variety of tasks in a small but growing company in New Westminster, near Skytrain. We are a manufacturer and seller of wheelchairs and healthcare equipment for children and adults with disabilities. If you have the right attitude and aptitude and...
-
Customer Service
7 days ago
New Westminster, Canada Concert 8 Solutions Full timesolutions - how it works - why outsource - about us - contact us - Menu - solutions - how it works - why outsource - about us - contact us - Start Hiring**Career Opportunities**: ***: **Payroll Controller**: Our client has an immediate requirement for an experienced Payroll Controller to join its team in a Work-From-Home position. This is an exciting...
-
Library Operations Supervisor
Found in: Talent CA C2 - 1 day ago
New Westminster, Canada Douglas College Full timeThe Role The primary function of this position is to provide day-to-day supervision to Learning Resources [LR] Technical Services staff at both campus libraries and to provide administrative support to functions within LR to ensure high quality service delivery to students, faculty, and staff. Coordinates with other Library Operations Supervisors the...
-
Finance Clerk
3 days ago
New Westminster, Canada City of New Westminster Full timeGreat City, Great Work, Great Future! Finance Clerk DEPARTMENT:FinanceSTATUS:AuxiliaryNO. OF POSITIONS:3UNION:CUPE, Local 387HOURS OF WORK:35 hours per week(Monday – Friday)*SALARY:$29.49 to $34.62 hourly + 12% in lieu of benefits The Finance Department is seeking a customer service focused and team oriented Finance Clerk to join their team! In this role,...
-
Finance Clerk
2 days ago
New Westminster, Canada City of New Westminster Full timeGreat City, Great Work, Great Future! Finance Clerk DEPARTMENT:FinanceSTATUS:AuxiliaryNO. OF POSITIONS:3UNION:CUPE, Local 387HOURS OF WORK:35 hours per week(Monday – Friday)*SALARY:$29.49 to $34.62 hourly + 12% in lieu of benefits The Finance Department is seeking a customer service focused and team oriented Finance Clerk to join their team! In this role,...
