Assistant Controller

4 weeks ago

Vancouver, Canada Pan Pacific Vancouver Full time

***:
Located in beautiful downtown Vancouver, British Columbia, the Pan Pacific Vancouver is a luxurious Canadian iconic hotel towering over the Pacific Ocean with 23 stories of architectural beauty. The waterfront property eloquently boasts panoramic views of the Harbour Mountains, Stanley Park and the city skyline, like no other in the city. One of Vancouver’s leading hotels, the Pan Pacific Vancouver consists of 503 spacious guest rooms, over 42,000 square feet of event space, and offers a wide selection of modern hotel amenities including two waterfront restaurants. The Pacific Club, a Hotel within a Hotel concept, provides the extra comfort and personalized and intimate experience with 39 suites including 5 ultra-luxury suites.

We are currently recruiting for an experienced and detailed finance leader to join our team as Assistant Controller. Reporting to the Director of Finance and Technology, the Finance Manager will be responsible for managing the overall day-by-day-operation of the financial department ensuring timely and accurate reporting of financial information with the aim of maximizing value. In addition this position is required to monitor internal control procedures for the purpose of safeguarding the company assets; and disseminate information to stakeholders about financial performance and viability.

**About You**:
**About Us**:
We are an enthusiastic, driven and motivated Finance team who takes pride in what we do. We work hard and value a team approach to provide the best guest service. We not only create memories for our guests, but for our employees too, and have fun at various team building activities throughout the year. Pan Pacific Vancouver offers competitive compensation including a comprehensive benefits package and pension plan, hotel perks and a positive and enjoyable work environment.

**KEY RESPONSIBILITIES**:
The key responsibilities of the Assistant Finance Controller include but are not limited to:

- Lead and direct the Finance team to ensure the smooth operation of the accounting functions.
- Modernize the accounting processes utilizing new technology and best practices, such as going-paperless, robotic automated processes (RPA), big-data analytics, and AI.
- Provide overall supervision of the accounting records and financial reports of Pan Pacific Vancouver ensuring compliance with company, owner, statutory and fiscal requirements and timetables.
- Reconcile balance sheet accounts, and resolve outstanding items.
- Monitor and maintain cash level to sufficiently fund daily operation and capital purchases.
- Review audited daily revenue and settlements; and daily revenue, labour, and food cost reports.
- Plan and execute month-end and year-end closing, review general ledger, and produce monthly financial statements.
- Prepare capital expenditure requests and reports including monitoring progress and maintaining all supporting documents.
- Supervises/prepares the Excel Reports for the new month.
- Review draft financials and prepare accruals accordingly.
- Prepare month end statistics reports.
- Reconcile General Ledger accounts.
- Prepare financial reports and supporting schedules.
- Prepare and distribute financial statement booklet.
- Initiate payments for various taxes, payroll withholdings, and concessions.
- Compile annual operating budget for Oracle import; Prepare below GOP annual budget.
- Coordinate and plan annual external audit; Prepare working papers and supporting documents; Make SAD adjusting entries.
- Ensure that the balance sheet is regularly reviewed and reconciliation’s performed monthly for all accountants and liaise and co-operate with both Internal and External Auditors.
- Review and approve Accounts Payable entries.
- ** Backup for Accounts Payable coverage.**:

- Provide payroll supervision and coverage as necessary.
- Ensure that Finance Associates have a personal development plan.
- Fulfill the role of Director of Finance in their absence.
- Perform other job-related duties and special projects as assigned.

**SELECTION CRITERIA**:
***:
**Qualifications and Technical Experience**:

- Minimum three (3) years’ experience in a supervisory or management position in a finance department in a large scale hotel environment is required.
- Canadian experience is required, in terms of taxation, statutory, and accounting standards compliance.
- Developed business acumen and managerial presence.
- Excellent oral & written communication and interpersonal skills.
- Honesty, integrity, and strong interpersonal skills in a people-centric team environment.
- Previous experience in a Hotel guest service position and /or front desk experience an asset.
- Strong computer skills (Windows, Excel, databases).
- Working experience using Hotel Property Management System - Opera is an asset.
- Experience with Payroll software systems such as ADP or Ceridian an asset.
- Ability to effectively deal with the concerns of guests and associates in a friendly and positi

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