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Technician, Legal Operations

4 months ago

Victoria, Canada British Columbia Investment Management Corporation (BCI) Full time

CLOSING DATE: July 7, 2024
- THE OPPORTUNITY
- This 24-month fixed-term role offers a unique opportunity to kick-start your career in the growing legal operations industry with a top global institutional investor This position includes extended benefits and a performance-based incentive plan.
- THE DEPARTMENT OVERVIEW
- BCI's Legal Affairs department is a growing team with over 50 employees, offering legal and compliance services for transactional, investment, and operational activities worldwide. The department handles legal and regulatory matters, ensures compliance, manages corporate governance, and oversees entities and records.
- Within Legal Affairs, the Legal Operations Team focuses on improving efficiency, implementing new technology, managing budgets, and analyzing data. As a driving force for excellence, the team promotes innovation and helps the department reach its full potential.
- WHAT YOU BRING- At least 1 year of relevant experience in corporate legal, law firm environment, or related field-
- Strong problem-solving and organizational skills-
- Meticulous accuracy and organization without losing sight of the big picture-
- Customer-oriented mindset, proactively addressing concerns and delivering exceptional experiences-
- Clear and tactful communication skills, both verbal and written-
- Ability to build effective relationships with internal and external parties-
- Solid technical skills and understanding of basic technology terms-
- High proficiency in MS 365, Adobe, SharePoint Online, and intermediate Excel skills-
- Capability to manage heavy workload, competing priorities, and deliver goals accurately-
- Independent work ethic, strong teamwork, and process improvement mindset- Nice to have:
- Financial industry experience and/or knowledge of legal practices- WHAT YOU GET TO DO
- The Technician, Legal Operations, reports to the Manager, Department Operations and plays a vital role in supporting daily operations and providing technical assistance for Legal Affairs technology.
- Your responsibilities will include:
- Provide first-line technical support for Legal Affairs software and systems, and drive user acceptance and adoption of new and existing technologies-
- Coordinate ongoing training for staff on technology platforms and create/update training material-
- Oversee the management of physical/electronic records as the Legal Affairs Records Coordinator, adhering to company policies-
- Continuously review and improve department processes to increase efficiency, streamline, and automate-
- Maintain a comprehensive records inventory and assist in developing/managing a classification system-
- Manage relationships with third-party vendors, including technology providers-
- Review, test, and document system owner/administrator functions and serve in this role when needed-
- Assess, validate, and organize data, transforming it into easily digestible visuals for business needs-
- Ensure compliance with BCI Directives, policies, and confidentiality/data protection practices-
- Participate in department business continuity planning and track progress on deliverables/initiativesWHERE YOU WILL WORK- Work from our downtown Victoria office; relocation support is available if needed. We are an in-person collaborative organization with the flexibility to work remotely one day a week- SALARY RANGE
- BCI offers a competitive total rewards package which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan and paid time off.
- The annualized base salary range for this Victoria-based role is CAD $64,000 to $75,000.
- We pay our people competitively in the markets in which we compete for talent and with consideration to internal equity and job structure. We aim for actual pay to be around the median of the market for target or expected levels of performance, and around the upper quartile of the market for excellent performance.
- Actual salaries may vary and may be above or below the range based on various factors, including, but not limited to, experience and expertise.
- WHY APPLY TO JOIN BCI
- With our values as our anchor, it’s our people that help shape employee-focused initiatives and who create the environment we work in each day - all of which further strengthens our culture. BCI has been recognized as one of- Canada’s Top 100 Employers - for the fifth consecutive year- and has built programs and benefits to support all our employees, including;- Extended health and dental coverage start on your first day of work. We have you covered-
- Time off includes: 20 days vacation, 6 paid sick days, 6 paid personal days, and 2 paid days for volunteering - to support physical, mental, and community health-
- Four days in office, with the option to work from home once a week, promoting both a collaborative work culture and a healthy work-life balance-
- Annual wellness allowance to support an active lifestyle well as physical well-being when