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Admin Assistant, Language Skills Program London

4 months ago

London, Canada YMCA of Southwestern Ontario Full time

Join the YMCA Newcomer Services Team

Be the Spark Join our passionate team and be the spark that ignites the potential in others. YMCA of Southwestern Ontario is one of the largest not-for-profit providers of licensed child care in Canada, offers settlement services to newcomers to Canada, operates 2 overnight camps and 16 Health & Fitness branches across Southwestern Ontario, and we have been making a positive difference in the communities we serve for over 50 years

**Position**: Administrative Assistant, Language Skills Program
**Location**: North London Education Centre, 200-735 Wonderland Rd. N., London
**Start Date**: August 26, 2024
**Schedule**: Monday to Friday, 8:30 am - 4:30 pm.

**As part of your total compensation**:

- Receive a complimentary YMCA membership to our Health & Fitness facilities, and discounts on YMCA child care and camp programs
- Vacation entitlement in accordance with the employment standards regulations
- May be entitled to up to 12 paid personal days - applicable with position and contract length
- Benefits package - applicable with position and contract length
- Be part of a caring and supportive network of people to help each other succeed
- Complimentary access to wellness and counselling services

**In this role, you will**:

- Follow YMCA of Southwestern Ontario policy and procedures
- Act as a YMCA ambassador, demonstrating YMCA core values in your daily work
- Register students into LINC classes
- Register children into CNC program
- Maintain the registration database, class files, individual student files, waiting lists for LINC classes and the CNC program
- Update iCARE system with HARTS database info. as required
- Provide support to program managers re. students’ attendance (London)
- Travel to and work from different sites within the city (London)
- Maintain monthly list of children enrolled in the CNC program
- Compile monthly statistical reports for IRCC
- Order resources and supplies for LINC classes
- Keep track of students’ attendance (Windsor)
- Organize LINC meetings and overall communication between the LINC Coordinator and LINC staff members (Windsor)
- Follow up on attendance issues with students
- Maintain positive relationship with local testing centre and provide support to class promotion in the community
- Knowledge of second language (depending on needs and trends of new client groups) an asset

**Education and Skills Qualifications**:

- Must be flexible, adaptable and have the ability to meet deadlines and work in a fast paced environment
- Strong interpersonal and organizational skills
- Self motivated and able to work well independently and in a team environment
- Demonstrated understanding and sensitivity towards the challenges facing newcomers
- Experience working with diverse populations
- Current and acceptable Criminal Record Check with Vulnerable Sector Screening is a condition of employment for all staff and volunteers
- Legally entitled to work in Canada

Why the Y?

The YMCA of Southwestern Ontario is committed to the development of healthy communities and welcomes people of all backgrounds, beliefs, and abilities. We are committed to helping our employees reach their full potential and are recognized by Forbes as one of Canada’s Top Employers. We offer meaningful employment and the opportunity to make a difference in the lives of individuals and families.

We thank all applicants for their interest; however only those selected for an interview will be contacted.

**NOTE**: The YMCA of Southwestern Ontario is committed to providing a barrier-free environment for all stakeholders including our members/participants, employees, job applicants, suppliers, and any visitors who may enter our premises, access our information, or use our services. As an organization, we respect and uphold the requirements set forth under the Accessibility for Ontarians with Disabilities Act (2005), and its associated standards and regulations.