Payroll and Dayforce Specialist

3 weeks ago

Toronto, Canada Spirit of Math Schools Inc. Full time

**About Spirit of Math**:
With over 30 years of success, Spirit of Math is an innovative leader in after-school mathematics education for high-performing students. Located at more than 40 campuses across Canada. From our after-school classes and campuses to our expanding series of math workbooks and training for educators, Spirit of Math is changing the equation for inquisitive minds around the world.

You will be responsible for providing support and expertise in the accurate and timely delivery of all full cycle payroll, pension and benefits services as well supporting the existing integrated Payroll and HR functions while continuously looking to advise on enhancements and build out efficiencies within our Dayforce system. Your knowledge and experience coupled with your communication and relationship management skills will ensure your success as you work with all levels of employees within the organization.

**Detailed Responsibilities**:

- Acts as the first point of contact for all payroll and benefit inquiries from staff such as confirmation of employment calculation requests, explanation of payroll deductions, etc.
- Collaborates with the HR and Finance to prepare the documentation for the semi-monthly payroll, consolidates relevant payroll information, performs calculations, and inputs data into Dayforce.
- Reviews the semi-monthly payroll input for accuracy, completeness and compliance with policies and procedures as well as federal/provincial tax and other legislations.
- Reviews documentation received from employees with changes to their employment status (i.e. new hires, terminated employees, maternity leave, LOA, etc.) to ensure it has been completed properly. This includes validating that the appropriate approval signatures have been captured.
- Creates and maintains payroll process documentation (i.e. checklists, etc.) to ensure consistent, accurate and timely completion of all payroll related functions.
- Analysis of payroll on a monthly basis as required.
- Prepares reports for federal/provincial governments and other regulatory bodies (i.e. Records of Employment, occupational health and safety premiums, employer health taxes, etc.).
- Addresses employee garnishment orders and related questions / issues, in addition to performing the associated data entry.
- Participates in calendar and fiscal year-end and new-year processes, such as pension statements, audits, tax exemption, etc.
- Leads, assists and/or verifies completion of year-end employee tax forms and summaries, ensuring that all required work is completed and filed with the appropriate agencies by the annual legislated deadlines
- Provides ongoing support to internal and external stakeholders on payroll, benefit administration, pension administration, HRMS workflow and reporting
- Maintains data integrity within and across systems, conduct system audits and reconcile discrepancies with other functional areas to ensure data accuracy
- Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
- Identify areas of opportunity to improve existing HRMS processes, functionality and workflow, and maximize technological capabilities to reduce manual processes and to improve data management and efficiency.
- Works with the People and Culture team in the development, implementation and evaluation of the effectiveness of the payroll related processes including policies and procedures.
- Historical payroll and salary trend analysis, KPI analysis and provide recommendations for planning assumptions
- Loading plan data into reporting system
- Providing support throughout process and projects as assigned to support Spirit of Math companies
- Performs other related duties as required.

**Skilled Knowledge & Experience**:

- Minimum 5 years of payroll and HRMS Administration
- Solid understanding of Human Resources and procedures with a broad knowledge of all aspects of human resources management systems
- Experience maintaining data integrity within and across systems, conduct system audits and reconcile discrepancies with other functional areas to ensure data accuracy
- Strong analytical, problem solving and collaboration skills
- Excellent communication skills, written and oral
- Knowledge of Dayforce is mandatory
- Experience implementing new systems and processes
- Excellent interpersonal and organizational skills
- Ability to prioritize work and to perform multiple tasks while adhering to deadlines
- Metrics, management dashboards and Dayforce analytics

**Education**:

- Bachelor’s degree (or equivalent post-secondary education) in Human Resources or related field
- Strong understanding of Canadian Payroll Rules and Legislation and basic accounting principles.
- PCP or CPM designation from the National Payroll Institute certification (preferred)

To promote cooperation, inspire confidence, and release the genius in every child.

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