Factotum Associate

**Factotum Associate**

**As of February 2024**

**Position Description**:
**General Office**:

- Assist with training for new hires.
- Assist with preparations of forms, documents or contracts as requested by any department.
- Attend and minute any committee meetings requested by the General
- Manager.

**Administration**:

- Maintain databases as required.
- Shareholder Annual General Meeting
- Assist the nominating committee with the necessary documentation and files to prepare for the event.
- Assist the administrator with AGM-related preparations including, but not limited to reports, booklets, slideshows, etc.
- Proficient in Microsoft Word, Excel, Canva, and Quickbooks.

**Associate to the Finance Department**
- Data entry into Quickbooks - Accounts receivable and accounts payable.
- Admissions to events - coordinator of reports to ensure accurate admissions for each event.
- Assist with the accurate presentation and submission of grants when required.
- Duties to assist finance for auditing purposes and up-to-date record keeping.
- RMWF/MSF/AGEX - Assist with contracts and scheduling of payments. Working with the Financial Controller to ensure all contracts are updated, cross-referenced, invoiced, or paid as per contract details.
- President's Dinner - Ticket sale and tracking.
- Assist with ongoing fundraising activities.
- Shareholder Annual General Meeting - Work with the Financial Controller to ensure accuracy and consistency in the presentation of financial reports.

**Associate to the Sponsorship & Marketing Department**
- Liaison with the third-party Marketing Department ih relation to the direct needs of the organization.
- Assist Marketing with providing social media content on all social media platforms and software programs.
- Create content for Mailchimp and maintain reports and subscribers of Mailchimp blasts.
- Assist with graphic creations requested by any department including but not limited to show book covers, posters, promotional content, educational booklets, ticket creations, etc.
- Assist Marketing and Sponsorship with providing regular
- website updates.
- Assist Sponsorship with sponsor logos and promotional requirements as per contracts provided.
- Coordinate giveaways for event promotions and keep up-to-date files for audit.

**Associate to the Livestock Department**
- Assist Livestock with exhibitor inquiries and communications and provide online or software assistance.
- Assist with preparation, delivery, and confirmation of correct entries for exhibitors.
- Assist with the Prize Book, Ribbons, Awards, and Show Books of all events.

**Other Duties as Assigned**

**To be approved by the General Manager.**

**Reports to the General Manager.**

**Salary**: From $15.70 per hour

Expected hours: 40 per week

Day range:

- Monday to Friday
- Weekends as needed

Flexible Language Requirement:

- French not required

Work Location: In person