Project Coordinator, Department of Family Medicine

2 weeks ago

Ottawa, Canada University of Ottawa Full time

Job title under review

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

**Position purpose**:
Reporting to the Project Manager, Using a wide variety of tools, techniques and skills, the Project Coordinator is responsible for developing, administering and evaluating projects for the Department of Family Medicine at the Faculty of Medicine. Responsible for executing logístical activities related to the delivery of programs while developing and maintaining proper management framework for projects and initiatives.

**In this role, your responsibilities will include**:
**Project Coordination**: Performs a variety of operational functions related to the delivery of a program in the context of a service, academic, operations or research environment. Coordinates multiple projects, including all operational activities around project delivery efficiently and within budget. Troubleshoots unanticipated complications within the scope of project execution and recommends creative solutions to ensure operational continuity. Evaluates and adjusts project activities based on feedback from participants and stakeholders. Maintains accurate records for key historical data, program metrics, and reporting to internal and external stakeholders.

**Operations**: Plans, facilitates and participates in operations projects that harness a wide range of engagement techniques, including in-person or virtual workshops, meetings, consultations and program implementation. Under the direction of the Project Manager, works to ensure strategies are in place to encourage participation by stakeholders and clients from the Department of Family Medicine. Develops a strong rapport and relationships across the Department to allow for open and constructive communication for the purpose of continuous improvement and operations management. Exercises a high level of diplomacy and discretion in all interactions.

**Communications**: Proactively works to build a positive image, increase reputation and awareness of the activities of the program. Develop and manage project communications (website, social media, blogs, media), including working with the Department of Family Medicine’s Communications Team. Generates content and manages web and social media channels so the information is seamless across the platforms, ensures material is written in a way that is accessible to all audiences and coordinates improvements to maximize the effectiveness of these tools. Ensures materials are co-developed with stakeholders as appropriate and ensures all communication materials are presented using language appropriate to community and stakeholder needs.

**Change Management**: Provide a closeout package to the Project Manager including any required training from members of the project team/Faculty. Demonstrate a positive attitude and an adaptable and collaborative style; take actions that respect the needs and contributions of others and work effectively in teams to accomplish organizational goals; embrace change and be open and flexible to new ideas and approaches.

**Program Evaluation**: Participates in the evaluation of the projects. Under the direction of the Project Manager, is involved in developing ev

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