Manager, Accounting Operations

2 weeks ago

Vancouver, Canada Global Relay Full time

**Who we are**:
For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact - and be recognized for it.

**Your Role**:
Reporting to the Controller, as the Manager, Accounting Operations, you will have a leading role in the Finance and Accounting team overseeing various international accounting functions of Global Relay that are centralized at our head office in Vancouver. Your responsibilities primarily include the management and analysis of Global Relay's accounts payable and procurement functions. You are a critical thinker with a proven ability to lead teams effectively. Our business is growing in both size and complexity and requires your expertise in scaling our accounting processes accordingly. You have diverse experience in full cycle accounting that will help the Finance and Accounting team achieve operational excellence consistently and reliably. You are a trusted business advisor both within the Finance and Accounting team and cross-functionally to other stakeholders within the organization knowing when and how to triage, escalate or solve business queries and challenges as they arise. You are a key contributor to Finance and Accounting business processes and control design and implementation, ensuring that these processes and controls remain efficient and relevant as the business scales.

**Your Job**:
**Accounts Payable**:

- Responsible for overall management of the accounts payable function, ensuring vendor invoices are captured and payments are approved on a timely and accurate basis
- Oversee weekly and ad hoc payment runs, ensuring that vendor bills are paid on a timely basis and that all requested payments meet internal control policies for approval
- Review accounts payable subledgers, working papers and ownership over monthly expense budget-to-actuals performance and related KPIs
- Perform audit and review of employee expense reports and travel requests
- Manage all month-end deliverables for the Accounts Payable team to ensure timely and accurate financial closes
- Ensure disbursements are recorded and classified accurately in accordance with Accounting Standards for Private Enterprises (ASPE), consulting with the Financial Reporting team as required (e.g. coding accuracy, identification of accruals, etc.)
- Working with both the Finance and Accounting and cross-functional management teams to create, update, and communicate corporate expense policies with a focus on optimizing processes for efficiency as Global Relay scales its operations

**Vendor Success (i.e. Procurement)**:

- Collaborate alongside the Legal and Vendor Success teams to ensure the timely and accurate management of the purchasing intake process, including completeness of information and adherence to procurement policies by requestors resulting in successful vendor onboarding
- Responsible for the timely review and approval of purchase orders in adherence with internal purchasing policies and approved forecasts/budgets
- Ensure accurate and complete capture of financial elements of vendor contracts within the ERP system
- Supervise and assist in the compilation of information related to purchasing activities through tracking of actuals versus budgeted spend, including reporting on KPIs to cross-functional purchasing stakeholders
- Assume a leadership role in the roll out of Vendor Success process improvement initiatives

**Other**:

- Working alongside the Controller and other Manager, Accounting Operations to oversee day-to-day cash management including foreign exchange transactions and corporate credit card administration and management as required
- Collaborate with the other Manager, Accounting Operations and the Payroll team to assist with ad hoc payroll review and analysis as required
- Compile and prepare accounts payable, purchasing, treasury and/or payroll related information requests from management, customers, auditors, regulatory authorities and other government agencies
- Mentor, train and develop your team as the company grows while sharing best practices with the Finance and Accounting team and other cross-functional stakeholders

**About You**:

- A minimum of 3-5 years of experience in accounting and finance in a role of similar level of responsibilities
- Experience in full cycle accounting in the Software-as-a-Service (SaaS) subscription billin

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