Project Coordinator

4 months ago

Barrie, Canada Royal Victoria Regional Health Centre Full time

**Job Description**:
At Royal Victoria Regional Health Centre our purpose is our why; our reason for being. It is the promise that we make to those who count on us everyday. **_Making life better, with the care you need, close to home._** Royal Victoria Regional Health Centre encompasses a Barrie Campus along with several satellite locations, serving the growing and diverse populations of Simcoe Muskoka and surrounding communities. Our new strategic plan, _Vitally You_ is a promise to make big moves and sets the course for a future where compassionate, advanced care is a given and expected. Our values are the principles that help us make decisions and guide our actions in all that we do as we live our purpose: Team up, be kind, do great things, inspire trust, and be bold. If you are passionate about what you do and motivated to improve the health of the community and support our pursuit of being an advanced centre for care with a focus on teaching and research, RVH is the health centre for you.

**Exciting Project Coordinator Opportunity**

We are searching for a temporary Project Coordinator. Working with the People Experience team under the direction of the Manager, People Scheduling, Timekeeping & Analytics, the Project Coordinator is responsible for providing project support to the implementation of the new Auto Call-Out system as well as participating in bi-weekly payroll and timekeeping processes.

**Education**:

- A diploma or Undergraduate Degree in Business/Human Resources or equivalent experience
- PMP certification preferred but not required

**Experience**:

- Recent experience working with scheduling and timekeeping systems and/or HRIS systems preferred
- Demonstrated ability leading large, complex enterprise projects, particularly those involving a significant degree of change
- Experience conducting training sessions is considered an asset
- Exceptional ability to listen to the voice of Team RVH (employee, leadership and people team) in the configuration and implementation of technology change
- Excellent communication and consultative skills; able to build strong relationships with customers, team members, and service providers
- Experience working within a unionized and/or healthcare environment preferred
- In-depth experience working with UKG Pro Workforce Management, including Scheduling, Timekeeping, Dataviews, and Analytics is an asset
- Knowledge base of Project Management and change management methodologies, tools & techniques
- Ability to build strong change management strategies - effectively communicates project changes, builds commitment and overcomes resistance, prepares and supports those affected by change
- Proven track record of working with different functional groups to drive the creation and usage of HRIS systems and processes in a rapidly growing environment
- Experience in system and end-user workflow process mapping

**Competencies**:

- Excellent interpersonal, verbal and written, communication skills
- Strong analytical and problem solving skills
- Demonstrated ability to build, foster, and maintain productive relationships with customers, team members, and external partners
- Strong time management, planning, and organizational skills to manage competing priorities and meet deadlines
- Reinforces the Health Centre’s purpose and values through one’s actions and attitudes
- Strong computer skills - HRIS - Human Resources/Payroll system/ Scheduling and Timekeeping systems;
- Advanced working knowledge of MS Office Suite (Outlook, MS Teams, Excel, Word, PowerPoint, Visio, etc.)
- Excellent problem recognition and resolution skills.

**Responsibilities**:

- Supports the configuration and implementation of the Auto Call Out system to drive a positive experience for all that is impacted by the new system
- Assist in preliminary data gathering to ascertain the current state to be used to measure the impact of the new Auto Call-Out system. Gathering additional data from the current UKG system to be used to inform the project and system configuration
- Identifies and manages risks in collaboration with Project Manager
- Participate in the issue resolution process for system and/or business processes as needed
- Participate in providing recommendations and implementation of items as it relates to scheduling functionality and system setup which will facilitate ease of use of the system
- Actively participates in all aspects of the project life: Project kickoff, Planning, Execution, and Project Completion
- Prepare presentations and training documents for all users
- Facilitate education sessions related to the implementation and post-go live training sessions, across all levels of the organizations
- Participate in working groups for the project which may include facilitating the session
- Assist with auditing scheduling, payroll, and staffing information to ensure the Auto Call-out system is set up to align with collective agreement scheduling rules, organizational setup,

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