Finance Clerk

**Position Summary**:
Under the direction of the Supervisor of Finance, the Finance Clerk will have direct responsibility for reviewing payment requisitions and checking supporting documentation attached to the requisitions for child maintenance expenses before disbursement is processed. HST rebates are to be calculated as part of the expense requisition review. The Finance Clerk will also be responsible for running and reviewing reports from the provincial child maintenance software system for monthly auto-payments and processing these monthly expenses in our accounting system. Communicating with caseworkers and their supervisors is necessary to ensure proper supporting documentation accompanies the payment requisitions. For government reporting purposes, the Finance Clerk will also be responsible for running quarterly reports for child maintenance expenses in our accounting system and reconciling the data, not only to the totals in the accounting general ledger, but also in the format as required by the government.

**KEY RESPONSIBILITIES**:
Responsibilities will be divided amongst the Finance Clerks which include, but are not limited to:
**Daily and Weekly Tasks**:

- **Invoice Processing**: Verifying invoices and requisitions for accuracy, proper approvals, coding, and

compliance with financial policies.
- **Discrepancy Resolution**: Investigating and resolving any discrepancies found in invoices or

requisitions.
- **Recording and Submission**: Entering invoices into the accounting system, preparing batches, and

submitting them for approval.
- **Reconciliation**: Ensuring accuracy by reconciling spreadsheets with invoice batches and preparing

payment runs.
- **Communication**: Responding to inquiries from internal staff and external vendors regarding invoices

and payments.
- **Collaboration**: Working closely with supervisors to address concerns, meet deadlines, and ensure

financial accuracy and security

**Monthly and Quarterly Responsibilities**:

- **Expense Review**:Reviewing processed expenses to ensure they're properly accounted for in the correct periods.
- **Reporting**:Generating required monthly and quarterly reports for processed expenses.
- **Meetings and Training**: Attending meetings with the finance team, participating in training sessions, and staying updated on relevant topics.

**Annually**:

- **Audit Assistance**:Assisting the senior finance personnel and auditors during the annual audit by providing necessary documentation, information retrieval, and addressing audit inquiries.

This position demands a keen eye for detail, strong organizational skills, adherence to financial policies, and the ability to collaborate effectively with team members across different departments. It also requires adaptability to handle diverse financial tasks, from daily processing to annual audit support.

**Qualifications**:

- Degree or Diploma in Business Administration (or similar field of study), with a major or concentration in Accounting or Finance and/or a minimum of 2 years’ experience in a similar role
- Experience managing a large volume of transactions while meeting strict deadlines.
- Excellent written and verbal communication skills, with the ability to explain financial information to a diverse group of individuals.
- High degree of accuracy and attention to detail
- Data entry experience with a high level of financial acumen
- Demonstrated organizational and time-management skills.
- Excellent customer service skills and ability to remain professional in all situations, including the ability to respond appropriately to external and internal counterparts.
- Clear understanding and demonstrated respect toward internal and external confidentiality procedures and requirements.
- Ability to always maintain professionalism, responding appropriately to sometimes confrontational situations or inquiries.
- A willingness to enhance knowledge and understanding through additional training and professional development.
- Must possess a valid driver’s license and have access to a vehicle

**Please submit cover letter, resume and two professional references to**:
Holly MacDonald, Director of Human Resources
- We are an equal-opportunity employer. All aspects of employment including the decision to hire, promote, or discharge, will be based on, competence, performance, and Agency need. Qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preferences Policy of the Canadian Human Rights Commission. Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Non-Canadian applicants must be able to provide proof of current entitlement of eligibility to work in Canada_

**Salary**: $43,566.12-$48,744.80 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance pr