Copyright Specialist

Copyright Specialist/Quality Assurance - Administrative Assistant 1 (AESES)
New Budget-Funded Project Full-Time
35.00 hours/week Monday - Friday 8:30 am - 4:30 pm
Salary Range: $26.32 - $36.69 per hour ($47,902.40 - $66,775.80 per annum) Proposed Start Date: April 3, 2023
Trial/Probation Period: 840.00 work hours

**RESPONSIBILITIES**:

- Independently researching appropriate web-based images, graphics, video clips, and other digital materials for use within courses; ensuring adherence to posted terms of use.
- Negotiating the videos and streaming rights process, receiving contracts and approvals, ensuring appropriate offices are involved (legal and central administration).
- Directing the copyright process by advising content providers, instructional designers, and media specialists when course development is in progress.
- Developing, maintaining, and distributing accurate copyright clearance guidelines and procedures to Design & Production staff as well as Content Providers.
- Obtaining permission when required; recording and managing all records pertaining to copyright compliance and approval; tracking all costs associated with clearance, preparing purchase requisitions, etc.
- Working with and maintaining relationship with the central Copyright Office.
- Participate as a member of the University’s Copyright Committee.
- Develop and Maintain copyright records for the Division.
- Maintain library of copyrighted materials used in courses, digital and hard-copies.
- Reviewing all EE online courses to ensure copyright compliance is upheld.
- Remaining current with copyright laws.
**- **Ordering, distributing, and maintaining an inventory of textbook desk copies.
- Proactively work with textbook buyers and publishers to ensure texts are not moving into a new edition during or shortly after the development phase of the course.
- Regularly contact publisher’s representatives to request desk copies of new editions of textbooks.
- At the request of instructional designers, conduct searches within publisher’s websites for resources that may be appropriate for EE course offerings.
- Maintain Desk copy inventory and records—ordering and purchasing texts when necessary.
**- **Quality assurance in relation to course production and course delivery; for example, link checking, course master reviews, etc.
- Minor copy-editing tasks.

**MINIMUM FORMAL EDUCATION/TRAINING**:

- An undergraduate degree is required, with a preference given to Law and the Humanities.

**EXPERIENCE**:

- A minimum of 1 years’ experience in an academic or professional context is required.
- Advanced knowledge of copyright laws and experience with its administration is strongly preferred.
- Experience in course development, course revision, course production, project management, and working with a multidisciplinary team is an asset.
**- An acceptable equivalent combination of education and experience may be considered.**

**SKILLS AND ABILITIES**:

- Strong organizational, planning, and time management skills are required.
- Strong written and verbal communication and strong reading comprehension required.
- Strong interpersonal skills required.
- Strong mediation, administrative, and problem solving skills are required.
- Must have the ability to work with and direct team members within a complex environment.
- Must have the ability to complete assignments independently, work with mínimal supervision, and adapt to change.
- Must have the ability to provide excellent client relations and maintain high standards of quality.
- Must be able to handle stress well.
**- Satisfactory work record, including satisfactory attendance and punctuality, is required.**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

**Salary**: $47,902.40-$66,775.80 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

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