Purchasing Clerk

**EMPLOYMENT OPPORTUNITY**
**The Confederacy of Mainland Mi'kmaq**
**Department of Finance and Administration**
**Purchasing Clerk - Finance**

**About The CMM**

**Position Overview**
Under the direction of the Director of Finance and Administration, and reporting to the Controller, the Payroll Clerk** **is responsible for the day-to-day processing and updating of purchase orders and updating of vendor information for all of CMM and affiliates. This includes data entry, transaction review, filing, vendor follow
- up and clerical services to ensure effective, efficient, and accurate purchasing transactions.

**Overview of Responsibilities**:

- Provide purchasing support to all business areas.
- Process purchasing transactions, update vendor records, create, nurture, and maintain purchasing relationships with vendors with a view to establishing "preferred" vendors.
- Ensure all purchasing transactions are recorded accurately and timely.
- Comply with generally accepted accounting principles (GAAP), financial and all CMM policies and procedures.
- Maintain the filing system for all the purchasing documentation.
- Respond to purchasing related queries from our auditors.
- Address requests from Operational managers regarding purchasing transactions.
- Reconcile and update purchasing related balance sheet accounts.
- Maintain all required Vendor files.
- Provide backup to the other associates within the finance department.
- Participate in relevant professional development opportunities provided by CMM.
- Any other related duties as required and as requested by the Controller.

**Position Requirements**:

- Ability to manage multiple lines of business, including the balance of working with the needs and requirements of many stakeholders.
- Ability to work effectively with other departments, levels of government, industry, and the public.
- Demonstrated ability to work on multi-discipline teams, or independently, and meet deadlines.
- Excellent communication skills, written and spoken.
- Strong work ethic and ability to work in an environment requiring discretion and confidentiality.
- Proficiency in MS Office (Word, Excel, PowerPoint, and accounting software, such as Sage etc.).
- High levels of teamwork, client service and professionalism.
- Demonstrated strong initiative, motivation, conscientiousness, and dedication.
- Ability to work unsupervised with a high level of productivity with the ability to seek and take direction.
- Ability to be adaptable, flexible, manage multiple priorities to ensure fellow employees are well served and relationships are developed and maintained.
- Ability to think analytically and critically while problem solving to identify specific needs and potential solutions.
- Ability to manage time and various activities effectively and efficiently while providing quality customer service.
- Able to develop relationships and this will include strong interpersonal and communication skills, both written and verbal, collaboration, conflict resolution, and active listening.

**Why work with us?**
The Confederacy of Mainland Mi'kmaq (The CMM) is well known throughout Canada as a professional organization that is committed to providing a pleasant and healthy working environment for all its employees. As an organization, we understand that a great work/life balance is essential to success. As a full-time employee you can expect:

- An atmosphere that is both professional and family oriented.
- Enrollment in the organization's benefits packages on your first day of employment with no waiting period, which includes Health & Dental, and Employee & Family Assistance Program (EFAP).
- Generous amounts of paid time off (Paid Statutory Holidays plus St. Anne's Day and Aboriginal Day, Summer Shutdown (2 weeks), Christmas Shutdown (roughly 2 weeks), plus 1 week of discretionary vacation time (up to 2 weeks with 10 years of service).
- Social Committee, Staff Days, Staff Knowledge Days, etc.

**Salary/Employment Term**:
Salary Range: $37,000 - $47,000 per year. This is a Permanent Position (pending successful one-year probationary contract).

**Application Deadline: Open Until Filled**

Submit Cover Letter AND Resume to:
**Human Resources**
**c/o The Confederacy of Mainland Mi'kmaq**
**PO Box 1590, Truro, Nova Scotia B2N 5V3