Specialist (Bilingual, Ftt) - Grant Management

6 months ago

Toronto, Canada Mitacs Full time

**_**This position can be fully remote or hybrid near Mitacs offices in Montreal, Toronto, Vancouver or Ottawa**_**

**_
Do you want to be part of our innovative and entrepreneurial team?_**
- Do you thrive in an entrepreneurial environment and enjoy working in a team atmosphere? Are you an “outside the box” thinker who strives to implement continuous improvements? Do you take a strategic approach to your work? Do you enjoy in a fast-paced culture where your opinions are valued and respected? Do you enjoy building partnerships to solve mutually beneficial challenges?_
- Mitacs is a national not-for-profit that helps industry and non-profit partners solve strategic challenges by leveraging Canada’s world-class post-secondary talent and a global network of industry, academic, and government partnerships. Through these collaborations, Mitacs helps business and community partners succeed, improves students’ on-the-job skills development, and strengthens Canada’s world-class innovation ecosystem. At Mitacs, we strive to develop the next generation of innovators with vital research and business skills. In partnership with domestic and international companies, governments and academia, we support a new economy using Canada’s most valuable resource - its people._

*** (1 Year contract)

**KEY RESPONSIBILITIES**

**Administration**
- Maintain a high-quality standard and exceptional client focus throughout the pre-approval lifecycle of small to medium size research projects by:

- Reviewing and logging all required documentation, and information that is provided to confirm the eligibility of the grant through to completion, ensuring compliance with funding agreements and program guides.
- Managing project changes and revised proposals to ensure eligibility of changes upon request by clients/external stakeholders, and that all documentation is adequately completed before actioning change requests.
- Providing guidance and assistance to external stakeholders regarding the administration of their grant file and respond to any inquiries regarding the relevant program.
- Communicating effectively with various academic institution research administrations, academic supervisors, interns, and partner organizations, and offer solutions when challenges arise.
- Data entry, electronic filing, and data archiving.
- Maintain service levels and turnaround times for specific tasks as defined in our departmental key performance indicators.

**Departmental Support**
- Provides support to members of specialist’s immediate team, mentors other members of the team within a collaborative cultural environment.
- Participate, ad hoc, in departmental initiatives to support other teams, programs, department or strategic initiatives.
- Any other duties as required.

**Reporting and Compliance**:

- Ensure compliance with funding agreements and program guides.
- Assist in coordination and data collection for various relevant regional reports to funding agencies.
- Ensure accuracy of data captured in our systems.
- Review funding agreements, contracts, research agreements, and proposals to ensure compliance with policies and program guides for the specific program

**Skills and Experience**
- 2-3 years of experience in an administrative position or equivalent work experience in academic setting and/or in account management is an asset.
- Strong communication skills (written and oral) in both French and English.
- Strong time management and multi-tasking skills, attention to detail and accuracy are essential.
- Excellent track record of working across teams at various levels within an organization.
- Excellent intermediate level of experience with Microsoft Office Suite.
- Strong interpersonal, problem solving and conflict resolution skills.
- Independently motivated, with the ability to take on tasks and duties without immediate direction.
- Experience with databases and SharePoint considered an asset.

Hiring Range: $52,160 - $61,940

Salary Range: $52,160 - $78,240

**Hiring and Salary Range Transparency
Typically, employees are hired, transferred, or promoted within the salary range, specifically between the minimum and midpoint in the hiring range.

The salary range refers to the range of base salaries for a given position, encompassing the minimum and maximum amounts. The midpoint of the range is positioned approximately halfway between the minimum and maximum, indicating a fully qualified employee with comprehensive job knowledge and experience for the role.**_ **Veuillez noter que ce poste peut être entièrement éloigné ou hybride près des bureaux de Mitacs à Ottawa, Montréal, Toronto ou Vancouver**_**

**_
Souhaitez-vous faire partie de notre équipe qui mise sur l’entrepreneuriat et l’innovation?_**
- Vous vous épanouissez dans un milieu axé sur l’esprit d’entreprise et appréciez le travail en équipe? Aimez-vous sortir des sentiers battus et cherchez-vous continuellement à apporter des améliorations? Ad

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