Manager, International Payroll

2 months ago

Dorval, Canada Air Canada Full time

**Description**

**Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.**

Reporting to the Senior Director Human Resources, the Manager, International Payroll is responsible for all aspects of payroll processing, compliance, recording of payroll costs and regulations for international payroll functions in 37 countries located in LATAM, EMEAI, and APAC. They will ensure strong governance, internal controls and adherence to accounting policies, and lead and support various department initiatives involving budgeting and forecasting, process improvement, automation, and systems implementation for these international locations.

This role requires a strong understanding of global payroll regulations, excellent leadership and organizational skills, and the ability to navigate complex payroll scenarios across different jurisdictions.

This position may be located anywhere in Canada.

**Responsibilities**:
Payroll Processing and General Accounting
- Manage end-to-end payroll processing for 37 countries in LATAM, EMEAI and APAC and ensure timely payment of all corporate and sales office payrolls. This includes review of payroll data for payrolls processed by third parties on behalf of the Company, and initiating net pay cash funding via online banking systems.
- Responsible for Global payroll workflows, processes and approvals to ensure accuracy of payment and data input from HRIS (PeopleSoft) and other external payroll software or sources into the payroll processing systems, maintain the manual pay system for certain offices, and accurate booking of data.
- Review and approve payroll processing reports, spot check changes against source information, document process gaps and findings. Use this information to adjust and optimize the workflow and process.
- Ensure Air Canada offices in international locations and others adhere to all payroll and remittance guidelines set out by the relevant regulatory bodies, and other national, provincial / state and local employment and tax agencies. Research and adopt new requirements as appropriate, advise management on impact and recommendations.
- Process or liaise with the third-party vendor on issuance of employee forms, including tax forms, and other required government filings.
- Coordinate year-end payroll processes, including tax reporting, annual statements, and compliance filings for each country.

Process Improvement, Automation, and Data Integrity
- Lead / support systems implementation (e.g., ADP Celergo, Workforce Manager) for new and existing payroll locations, leverage opportunities to streamline and improve processes and controls.
- Update and document payroll processes and internal controls to standardize input and processes across global entities promoting efficient workflow and reliable data.
- Identify where payroll information conflicts with the data in HRIS to determine areas that require review and/or updating.
- Stay updated with global payroll regulations, tax laws, and compliance requirements for each jurisdiction.
- Develop and implement payroll policies, procedures, and controls to ensure accuracy, compliance, and data security.
- Implement payroll system enhancements, upgrades, and integrations to improve efficiency and accuracy.
- Conduct periodic payroll audits to ensure data accuracy, identify discrepancies, and resolve any payroll-related issues.
- Stay updated with industry best practices and emerging trends in global payroll management.
- Provide guidance and support to HR, finance, and tax teams regarding payroll processes, compliance, and reporting.
- Develop and deliver payroll training programs to ensure awareness and understanding of payroll policies and procedures.
- Oversee the preparation of payroll-related reports and metrics, including analysis of payroll costs and key performance indicators, ensuring data integrity and accuracy.

Staffing/Leadership
- Serve as key point of contact for employee payroll enquiries in 37 countries worldwide.
- Work with a high-performance team, contributing to develop staff knowledge and skills.
- Develop and maintain effective working relationship with the staff in the international locations.
- Lead and manage a team of payroll professionals, providing mentorship, performance feedback, and career development opportunities.

**Qualifications**
- Undergraduate Degree with focus in Finance, Accounting, Human Resources, International Business, or Business-related disciplines.
- 7+ years of experience in payroll administration and management, with at least 3+ years in a global or multi country payroll management role.
- CPP, CPM or PLP designation or working towards CPP, CPM or PLP designation (preferred).
- International Payroll designation is an asset.
- CPA Designation or working towards CPA Designation (optional).
- Strong

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