Staffing Coordinator- Temporary Position

2 weeks ago

Edmonton, Canada Edmonton Catholic Schools Full time

Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites.

**Staffing Coordinator
- Temporary Position**:
**Requisition ID**: 7458

**Hours Per Week**: 35

**Position**: Existing

**FTE**: 1

**Department**: Staffing

**No Months Per Year**: 10

**Position Status**: Temporary

**Employee Group**: OOS

**Rate of Pay**: $4,536 -5,671 monthly

**Posting Closing Date**: 8/22/23

This is a three month temporary position with possibility of extension.

The job provides a full range of assistance in recruitment and selection activities for staffing. The job manages and coordinates all administrative functions for the unit and supports the manager and supervisor in the delivery of recruitment and selection services for the Division. The job’s primary focus is recruitment and administration of the staffing activities for Out of Scope (OOS), Alberta Union of Public Employees (AUPE), Unifor, Alberta Teacher’s Association (ATA) employee groups. The job has considerable interaction with applicants, new employees, principals, managers and supervisors in coordinating and completing a range of staffing activities.

**Responsibilities**
- Acts as one of two first-line contacts by providing training for principals, managers and supervisors in the use of the electronic staffing system
- Enters, tracks, and maintains applicant recruitment data electronically
- Advises applicants on recruitment and selection processes
- Works with the Business Partner to confirm job postings and finalizes postings online
- Builds positive and productive relationships with stakeholders to foster and support best HR practices in the organization
- Conducts screening, schedules interviews and participates/coordinates interview panels as needed
- Generates and distributes correspondence to successful applicants and ensures essential hiring documentation is received
- Tracks and reports interview and employment data to the manager
- Collects and confirms staff credentials including degrees, diplomas, certifications, designations, memberships and registrations necessary to perform specific functions in the Division
- Updates applicant status and all other relevant information in the HRMIS
- Communicates with line manager during the hiring process and in finalizing the staffing action
- Communicates with successful applicants to provide information and guidance on finalizing the hiring process
- Manages evaluation tracking process in the division for all employee groups
- Works with Payroll and Benefit Specialists to resolve problems, provide information, respond to questions and provide guidance
- Assists in the recruitment, selection, and assignment of substitute staff
- Communicates with substitute staff to provide information and answer questions
- Communicates with administrators, managers and supervisors to discuss staffing needs and assign staff
- Develops and maintains information on substitutes and respective placements
- Recommends and implements changes to recruitment and administrative processes within the unit
- Posts, updates, removes and revises information on the department portal**
**Qualifications**:

- Diploma or degree in Human Resources, or a related area, plus three years of directly related experience
- Certified Human Resource Professional (CHRP), or working towards CHRP an asset
- Working knowledge of collective agreements, OOS Terms and Conditions Human Resource Services policies and procedures, staffing principles, and the Alberta School Act
- Working knowledge of techniques of interviewing, principles and practices, electronic Human Resource Information Management Systems (HRMIS), staffing system and electronic attendance system
- Knowledge of data collection and analysis techniques and principles
- Proficient in Microsoft Office 365
- Knowledge of Freedom of Information and Protection of Privacy Legislation and records management principles
- Advanced oral and written communication skills and the ability to communicate staffing concepts to a wide range of clients and stakeholders
- Ability to develop and maintain contact with principals, managers, supervisors and clients requiring tact and courtesy
- Strong teamwork skills with the ability to perform complex tasks on own initiative using considerable judgment
- Strong organizational skills and the ability to work within tight timelines and balance competing priorities
- Strong presentation skills
- Strong assessment and problem-solving skills
- Attention to detail and the ability to work with numbers
- Ability to use discretion and maintain a strict level of confidentiality in all staffing related matters in compliance with FOIP Legislation and Division policies

Edmonton Catholic Schools offers a comprehensive benefits

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