Finance Clerk

Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and collaborates with six Ontario-based Indigenous owned and controlled post-secondary Institutes.

Function & Overview

Under the supervision of the Director of Finance, the Finance Clerk is responsible for providing financial and administration services, ensuring effective, efficient, and accurate data for the operations of Six Nations Polytechnic Inc. (SNP). The Finance Clerk complies with established governance, operating policies, and procedures for monthly, quarterly, and annual activities. The Finance Clerk is required to perform all duties consistent with the governance values and operating policies of Six Nations Polytechnic (SNP) while fostering positive relations with staff, students, stakeholders, and the community; contributing to a culturally supportive teaching, learning and work environment consistent with Hodinǫshǫ:nih/Rotinonhson:ni values of Ga’nigohi:yo:/Kanikoriio (Respect and the Good Mind).

Duties

The duties of the Finance Clerk - include, without limitation:
**Accounts Payable & Accounts Receivable**
- Reviewing invoices, credit memos, cheque requisitions, and expense claims for approval and coding, followed by the entering of corresponding data into the Accounts Payable Module;
- Ensuring proper documentation is provided for all areas of accounts payable, including accurateapprovals and coding, required expense claim receipts, consistent purchase order receipts, and appropriate use of financial forms, etc.;
- Creating weekly Electronic Funds Transfer (EFT) and Cheque payment batches in accordance withSNP’s accounts payable payment schedule;
- Entering monthly Accounts Payable invoices paid via on-line banking;
- Maintaining an accurate record storing system for all Accounts Payable reports;
- Reviewing monthly vendor account statements and liaising with the vendor’s Accounts ReceivableDepartment to resolve any outstanding payments or discrepancies with invoices;
- Maintaining a purchase order numbering system and ensuring that invoices match purchase orderrequests;
- Reconciling statements for monthly office supply ordering, company credit card expenditures andthe Petty Cash system;
- Assisting with financial inquiries, including retrieving invoices for staff and preparing reportsbased on specified requested data;
- Supporting preparation of the annual audit by organizing selected Accounts Payable invoices andsubmitting them to the Audit Portal;
- Assisting the Financial Controller - with the preparing and processing of AR invoices, tracking aged accounts receivable, and managing overdue accounts;
- Supporting the entry of cash, debit, and credit receipts into the Accounts Receivable Module forstudent purchases;
- Assisting with the preparation of annual Student T2202’s (Tuition receipts) and T4A’s (bursaries and stipends);
- Assisting with the month end process with preparation of various schedules;

**General Administration**
- Providing administrative support to the Finance Department such as photocopying, updating thefiling system, etc.;
- Assisting with the development and implementation of Finance policies and procedures;
- Providing invoices to the Financial Controller, Staff Accountant, and Director of Finance; and
- Other related duties, as required.

**Qualifications**:
**Education and Experience**
- Post-secondary degree/diploma in business, accounting, or related field;
- Minimum 2 years’ experience in a similar role; and
- Experience with Sage and computerized accounting systems is considered an asset.

**Knowledge, Skills and Abilities**
- Thorough knowledge of accounting principles and procedures (Generally Accepted Accounting Principles
- GAAP) and Non-Profit accounting Standards;
- Excellent communication skills with an emphasis on written expression (faultless spelling and grammar, and professional style);
- Sound interpersonal skills including communication, organization, negotiation, confidentiality, and professional judgement;
- Demonstrated competencies in strategic thinking, coordination, and analysis;
- Ability to work under pressure and manage schedules, portfolios, and timelines, to meet
- demanding deadlines;
- Capacity to work both independently and in a team setting, demonstrating, Hodinǫshǫ:nih / Rotinonhson:ni values of Ga’nigohi:yo:/Kanikoriio (Respect and the Good Mind);
- Knowledge and understanding of the cultural values and sensitivity to needs/issues of the Six Nations community and Indigenous citizens;
- Understanding and appreciation of, and willingness to support the unique philosophy, vision, and mission of Six Nations Polytechnic, Inc.; and
- A general and current knowledge of Hodin