Asset Preservation Coordinator

3 weeks ago

Brampton, Canada City of Brampton Full time

**Job Description**:
**This position will be concurrently posted externally**

**JOB TITLE**:Asset Preservation Coordinator

**DEPARTMENT**:Public Works & Engineering

**POSTING NUMBER**:105194

**NUMBER OF POSITIONS**:1

**JOB STATUS & DURATION**:Temporary 6-months

**HOURS OF WORK**:35 hour workweek

**LOCATION**:Hybrid Model - when working onsite, you will report to the location of West Tower.

**SALARY GRADE**:6 (Temporary Rating)

**SALARY RANGE**:CCP step 1 - $ 68,928.00

***CCP step 2 - $71,685.00

CCP step 3 - $74,552.00

CCP Step 4 - $77,544.00

**JOB TYPE**:Union

**POSTING DATE**:January 3, 2023

**CLOSING DATE**:January 16, 2023

**AREA OF RESPONSIBILITY**:
Reporting to the Business Advisor, Facility Asset Capital Planning, This role is responsible for understanding and working in compliance with the provisions of the Occupational Health and Safety Act and Ontario Regulations, for ensuring that the City’s Integrated Workplace Management System provides full facility asset lifecycle management, and for providing facility information and support to City staff.
- **
OPERATION SUPPORT**
- Provide organized and proactive coordination of assigned health and safety infrastructure initiatives including correspondence, general research, documentation and answering enquiries to meet operational needs and corporate service standards.
- Responsible for reviewing existing databases and working with the Integrated Workplace Management System (IWMS) and Computerized Asset Management System (CAMS) team and vendor by providing guidance on existing building and building component asset processes.
- Responsible for understanding and identifying any operational efficiencies, meeting audit requirements and improving functional use across the portfolio of facilities within IWMS.
- Responsible for supporting the City’s Asbestos Management Plan and responding to emergencies involving disturbance of Asbestos Containing Materials (ACMs).
- Responsible for assisting with inspections conducted by team members and/or third party inspectors to ensure programs, procedures, and systems are fully and consistently implemented and integrated into facility operations.
- ** CUSTOMER SERVICE**
- Respond to customer enquiries; prioritize requests, respond accordingly to meet customer expectations and escalate enquiries for resolution.
- Build and maintain a relationship with cross-functional departments, team and management to support coordination and ensure a thorough understanding of operational needs.
- **COMMUNICATION AND REPORTING**
- Prepare reports, standard correspondence and other relevant materials for all asset Preservation service inquiries.
- Maintain up-to-date files, documentation, correspondence or other relevant materials and ensure necessary sign-offs and approvals meet policies and confidentiality.
- **CORPORATE CONTRIBUTION**
- Conduct research using internal and external resources to gain insight of market trends, current programs, processes and practices to support management and recommend ways to improve business processes, service solutions and best practices.
- Maintain knowledge of collective agreements, City policies and practices, legislation, regulations and Standard Operating Procedures (SOPs).
- **BUDGET SUPPORT**
- Use of effective resource and expense management at all times to meet corporate policies and guidelines.
- ** TEAMWORK AND COOPERATION**
- Responsible for coordinating and assisting with additional Asset Preservation service initiatives as required.
- Work well within diverse groups in support of operational goals and objectives.
- Demonstrate corporate values at all times.
- Participate as a member of cross-functional teams.
- Provide support/backup as necessary.

**SELECTION CRITERIA**:
***

**This job has transitioned from non-union. Upon evaluation through the new job evaluation**
**modernization initiative, minimum qualifications will be updated to be representative of the new CUPE criteria.**

***
- Post-secondary degree in Environmental Sciences / Engineering or equivalent
- 3-5 years experience in a municipal setting, with experience in facility operations is an asset
- Member in good standing with BOMA or IFMA
- Thorough Knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations is an asset
- Completed Level 1 asbestos training
- Completed WHMIS training at the instructor level required
- Ability to identify business needs, initiate and coordinate project resource requests
- Solid Customer Service and People Management skills; Interface with internal and external customers to meet corporate service standards
- Solid Organizational skills; Detail oriented, well organized able to coordinate activities and tasks meeting conflicting priorities and timelines
- Computer proficiency in Microsoft office/software
- **_
- Various tests and/or exams may be administered as part of the selection criteria._

**Alternate formats will be provided upon reque

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