Olep Coordinator

**Job Information**:
Job Requisition ID: 45028

Ministry: Education

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Permanent

Scope: Open Competition

Closing Date: July 10, 2023

Classification: Subsidiary 02B 3625 Program Services 4 Market Adjustment

**About Us**:
**Ministry of Education**
Through safe and caring schools for all students, Alberta’s government is making life better by investing in education - one of the most important investments we can make in our future. The Ministry has the following responsibilities: develop curriculum and set standards; evaluate curriculum and assess outcomes; teacher development and certification; support students with diverse learning needs; fund and support school boards; First Nations, Métis and Inuit and Francophone education; and oversees basic education policy and regulations

**Role**:
Reporting to the manager OLEP, The Official Languages in Education Programs (OLEP) Coordinator plays a significant role in implementing federal-provincial agreements that support francophone education and French language instruction in Alberta, and coordinates communications with relevant internal and external stakeholders.

Responsibilities include but not limited to:
1. Information and Communication Management
- Manage OLEP Alberta website and Individual Teacher Bursary website content and updates in both English and French
- Respond to stakeholder inquiries related to OLEP funding, reporting and projects in both English and French
- Establish and maintain relations with federal, provincial/territorial representatives and Government of Alberta staff and stakeholders
- Provide French-English and English-French validation of documents translated for the branch

2. Coordinate the Ministry’s work relating to the federal government’s Action Plan for Official Languages to optimize federal funding to provincial stakeholders
- Coordinate with relevant stakeholders to complete federal report templates

3. Coordinate the branch’s role and responsibility in the Protocol for Agreements for Minority-Language Education and Second-Language Instruction (Protocol) and
the Canada-Alberta Bilateral Agreement for Minority-Language Education and Second-Language Instruction (Bilateral)
- Coordinate and compile information from OLEP funding recipient OLEP Commitment forms and Report forms to develop provincial action plans and reports

4. Provide issues management to support operational and project plan delivery
- Support internal and external stakeholders in meeting federal requirements related to Official Languages projects and funding
- Organize and track project statuses, reporting requirements and important deadlines
- Identify potential issues that may impact OLEP in Alberta and assist in risk management
- Provide consultation and support for issues identification and resolution
- Participate in pan-Canadian OLEP Committee meetings to present Alberta's positions and to move forward pan-Canadian negotiations on a Protocol agreement

5. Develop action requests, briefing materials, environmental scans, correspondence and other tasks as assigned to ensure that division and Ministry executive
representatives have appropriate input for decision making

**Qualifications**:
A university degree in a related discipline like Education as a major is preferred, plus 4 years of progressive related experience.

Equivalency: Directly related education or experience considered on the basis of:

- 1 year of education for 1 year of experience; or
- 1 year of experience for 1 year of education.

Advanced verbal and written communication in both English and French

**Assets**:

- Knowledge of francophone cultures and identities in a minority-language setting
- Experience with school and school system operations
- The ability to adapt to changing needs and priorities, organization and time management
- Awareness of francophone and French language education issues and developments
- Strong analysis, reasoning, judgment and problem-solving skills
- A highly collaborative approach and the ability to navigate complex relationships
- Excellent organizational skills with the ability to manage competing priorities and deadlines
- Experience teaching in the francophone education system, French immersion programming and/or French as a second language education is an asset

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:
**Critical Competencies**:

- **Agility **- Demonstrated ability to manage and adapt to change. Ability to manage human, financial and physical resources within an operating environment.
- **Drive for Results **- Leadership skills, includi