Finance and Administration Officer

3 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:06/26/2023
**Req ID**: 32272
**Faculty/Division**: OISE
**Department**: Finance
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00053688

**Description**:
**About us**:
OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto - Canada’s most dynamic and comprehensive institution of higher learning.

OISE is committed to enhancing the social, economic, political and cultural well-being of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy. A unique place to work, learn and grow, OISE addresses current and emerging challenges with the scale, academic excellence and collaborativeenergy that few institutions in the world can claim.

**Your opportunity**:
Under the general supervision of the Manager, Faculty, Financial Administration, the Finance and Administration Officer is a key member of the OISE Finance Office team, responsible for providing support in all areas related to OISE’s operating budget accounts, including processing expenditures and recoveries, and preparing and monitoring monthly financial statements, and for assisting in functions related to human resources administration, including financial reporting.

The incumbent will be first point of contact for all finance related inquires for the Dean and CAO’s Office, including but not limited to University’s travel and reimbursement guidelines, procurement policies and practices and funding policies. The incumbent will interpret policy and assist Business Officer’s to determine compliance.

**Your responsibilities will include**:

- Analyzing and recommending improvements to financial processes and procedures
- Preparing financial summary reports
- Reconciling accounts; Preparing and/or processing journal entries
- Implementing plans and process improvements for administrative workflow
- Processing expense reimbursements; processing invoices according to the University Guide to Financial Management
- Preparing salary related activities and/or personnel related events for entry into HRIS
- Providing detailed information on processes, policies, and procedures

**Essential Qualifications**:

- Bachelor's Degree in a business or accounting or acceptable combination of equivalent experience. Current enrollment in CPA program is desirable.
- Minimum five years of recent and related financial and administrative experience in a post-secondary environment.
- Experience working with Financial Information System (FIS) and Human Resources Information System (HRIS) or equivalent system.
- Demonstrated experience reporting, monitoring, and reconciling financial activity and accounts including preparing financial statements and reports.
- Experience monitoring, recording, reconciling and reporting on funding accounts for grants and contracts.
- Experience working with complex spreadsheets and analyzing financial data.
- Experience verifying and processing accounts payable and receivable activities.
- Experience processing expense reimbursements.
- Experience maintaining financial and personnel records.
- Knowledge of and demonstrated experience with interpreting policies and procedures of the University of Toronto (University Guide to Financial Management and Procurement Policy) or other related educational institutions.
- Strong knowledge and skills of Microsoft Excel and other MS Office software (Word, Outlook, SharePoint, and PowerPoint).
- Advanced skills working in FIS and HRIS, or similar SAP administrative systems.
- Excellent administrative, analytical, problem solving and financial skills.
- Excellent attention to detail, accuracy and financial reconciliation skills; ability to prioritize multiple competing priorities to meet deadlines; ability to work well with others, dependability.
- Excellent communication skills (written and verbal) and interpersonal skills.
- Ability to clearly organize and communicate financial information to non-financial staff and faculty at all levels.
- Demonstrated initiative, prioritize tasks, multi-task and meet deadlines; ability to respond to and initiate change and to work well under pressure.
- Abilityto deal with inquiries and problems with tact and in a professional manner.
- Strong customer support focus with a commitment to promoting positive customer relations.
- Demonstrated sound judgement in the handling of sensitive and confidential matters.

**Assets (Nonessential)**:

- Knowledge of the University’s human resources policies and procedures and bargaining unit collective agreements.

**To be successful in this role you will be**:

- Accountable
- Approachable
- Communicator
- Efficient
- Meticulous
- Motivated self-learner
- Organized

**Notes**:This is a one year term appointment with

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