Scheduling Coordinator/unit Clerk
4 months ago
**Position Name**:Scheduling Coordinator/Unit Clerk
**Location**:120 Skyview Ranch Drive, NE
**Employee Status**:Full Time (Temporary)
**Reporting to**: Human Resources Manager
**Date Available**:Immediately
**Rate of Pay**:To be commensurate with qualifications, training, and relevant experience.
Designed to improve quality of life, the Generations Calgary campus includes designated supportive living and long-term care spaces for seniors that promote mental, physical, social and spiritual well-being. We are committed to best in class care for our residents and are looking for individuals to join our family. If you would like to work at our state of the art, inter-generational campus, and are committed to serving our residents with care and compassion, we invite you to keep reading below.
Position Summary
Generations Calgary is currently looking for a dedicated, motivated, and passionate individual to join our team as a Scheduling Coordinator/Unit Clerk. This is a joint position consisting of Scheduling Coordinator (3/4) and Unit Clerk (1/4) responsibilities. The scheduling coordinator/unit clerk is responsible for maintaining the employee schedule for the clinical department as well as supporting the clinical team with a range of administrative activities including the ordering and stocking of medical supplies.
Typical
**Responsibilities**:
- Ensure that clinical employees are scheduled appropriately, and reviews employee pay data to ensure it is captured accurately in accordance with Generations Calgary policies and procedures
- Fill pre-booked and immediate shifts that result from staff vacations, leave of absence, education leaves and illness
- Act as the central point of contact between clinical employees for scheduling shifts
- Work within the staff schedules to complete routine and often urgent staffing scheduling tasks within short timelines
- Anticipate staffing needs and inform management of shifts that require further attention or if scheduling challenges arise
- Reconcile the clinical master schedule with working schedule
- Update the nursing phone lists (fan out lists, casual on call lists, etc.)
- Keep the Executive Director and Human Resources Manager informed of staffing and scheduling concerns
- Assists clinical staff with a range of administrative activities to support the care areas
- Ordering supplies, equipment, and forms for the clinical departments
- Responsible for all other duties as assigned by Executive Director and/or Human Resources Manager
Qualifications:
**Education**:
- Completion of an Office Administration or Unit Clerk course
- Business Administration diploma an asset
Experience
- Minimum of 2 years’ experience in a scheduling role in a health care environment required
- Timekeeping/ payroll experience is an asset
- A combination of skills and experience may be considered
Skills and Abilities
- Fluency in English with excellent verbal and written communication skills
- Advanced knowledge of MS Office Suite
- High level of attention to detail
- Able to develop trusted relationships and demonstrate strong people skills
- Able to multitask and demonstrate good organizational skills
- Ability to work independently in a fast-paced environment
- Able to work a flexible schedule and on call as required
As employees in a healthcare setting are at a higher risk of exposure, it is recommended that the successful applicant for this position has received up to date influenza and COVID-19 vaccinations and any required booster vaccinations, to aide in the decrease of transmission to vulnerable persons. Generations Calgary recognizes that the health and safety of our employees and residents is our priority.
**NOTE**: In an effort to further protect our residents as well as other employees and volunteers, Generations Calgary requires all new employees to produce a clear Vulnerable Sector Search within 6 months prior to starting work.
Schedule:
- 8 hour shift
Work Location: In person
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