Co-op and Career Assistant

1 week ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Co-operative Education- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 9 February 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.57- Salary Grade- $4,180.00 - $4,309.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- Secretary/PB7- Hours of Work- 4 hours/day (Schedule is negotiable within regular operating hours
- 8:30am-4:30pm)- Start Date- 2/5/2024- End Date- 11/22/2024- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThis position provides secretarial and general assistance to the **Peter B. Gustavson School of Business Co-op and Career Program**.

**_* This position is eligible for a Hybrid Work Arrangement*_**
- Job SummaryThe Co-op and Career Assistant provides secretarial assistance and performs general administrative tasks. Responsibilities include responding to inquiries from students, faculty, staff and employers; processing job descriptions for posting; supporting interviews between students and employers; maintaining records; generating a variety of reports and statistics for review; recording and tracking various required forms and documentation; assisting with the scheduling of meetings; preparation and distribution of various mail-outs; producing correspondence; providing assistance with the coordination, marketing and promotion of on-campus events; tracking, reconciling and processing budget expenses, etc.

Co-op and Career Assistants work closely and collaboratively to ensure a consistent, high level of service across all Co-op and Career programs and services. Reporting to their assigned Associate Director, the Assistants may work to support other areas, as assigned, or required, based on operational requirements.
- Job Requirements**Experience**:
Must have a minimum of 2 years of recent experience in a similar position.
- Related work experience should include:
- Providing a range of clerical and customer service
- Using standard office equipment and software (e.g., MS Office)
- Using databases and spreadsheets

Preference will be given to applicants with:
- Experience working with Co-op programs and/or Career Services and/or at the University of Victoria
- Experience with UVic information systems

**Knowledge/Skills/Abilities**:

- Strong clerical related technical skills, including ability to effectively learn, navigate and leverage a range of technologies.
- Ability to process documentation with accuracy and attention to detail.
- Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community.
- Financial skills including numeracy and basic mathematics.
- Initiative, good organizational skills and the ability to work on a variety of projects both independently and as part of a team are essential.
- Ability to multi-task, be resourceful and be able to handle multiple requests and challenges.
- Ability to act effectively in a receptionist capacity and perform multiple tasks in a busy office environment with many interruptions.

**Specialized Knowledge/Education**:
Secondary school graduation or equivalent.

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

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