Bookkeeper Pt

**Position Title**:Bookkeeper PT**

**Number of Hours: 20.00 Hours per week**

**Compensation: $25/hr**

**Program / Area**: Finance & Administration

**This employee reports to**: Manager, Finance and Accounting

**Reports to this employee**: N/A

**Summary of Position**:
The Bookkeeper assists the Finance & Accounting Coordinator to provide financial, accounting, payroll and administrative support services to the AHC team, including the preparation of financial statements, accounts payable, process payroll, banking reconciliation and other administrative functions that are required. This incumbent is also the main point of contact for employee questions regarding pay, benefits and time off.

**Duties and Responsibilities**:

- Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.
- Utilizes Sage 50 system to account for financial transactions by establishing a chart of accounts.
- Maintains subsidiary accounts by verifying, allocating, and posting transactions.
- Routine filing documents via scanning and sorting out invoices.
- Balances subsidiary accounts by reconciling entries, e.g. Bank Reconciliation.
- Tracks general ledger like transferring subsidiary account summaries.
- Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
- Complies with federal, state, and local legal requirements; enforcing adherence to funding requirements.
- Assists in the payroll process by maintaining HR files.

**Administrative Tasks & Other duties**
- Answer basic HR related, payroll or paystub inquiries from the employees
- Assist F&A Coordinator to create and issue T4, T4A, ROE, Verification of Employment
- And perform other related duties as required.

**Competencies Required**:

- **A) GENERAL COMPETENCIES**
- **Attention to Detail**:

- Is thorough when performing work and conscientious about attending to detail. Strives to achieve accuracy and consistency in all tasks.
- **Accountability - **Accountable for measurable, high-quality, timely, and cost-effective results. Takes responsibility for own mistakes; does not blame others. Conveys a command of the relevant facts and information.
- **Initiative - **Identifies what needs to be done and takes action before being asked or the situation requires it. Does more than what is normally required in a situation.
- **Critical Thinking & Problem Solving - **Identifies and analyzes problems weighing the relevance and accuracy of available information. Breaks down a complex task into components and considers each part in detail. Weighs the costs, benefits, risks, and chances for success before making a decision.
- **Organizational & Time Management Skills - **Achieves results by prioritizing workload, effective time management, showing efficiency with resources available and monitoring progress. Can effectively handle several problems or tasks at once. Has a strong sense of urgency.
- **Outcome Orientation - **Focuses on the goals and understands the steps needed to achieve them. Be motivated to see projects through to completion and motivates others to do the same. Ensures actions are aligned with organizational objectives and outcomes; evaluates, reflects, adjusts program activities accordingly.
- **Flexibility - **Approaches challenging tasks with a positive and “can-do” attitude. Supports organizational change. Openness to different and new ways of doing things; willingness to modify the way of doing things.
- **Stress Management - **Functions effectively when under pressure and maintains self control. Maintains a sense of humor under difficult circumstances. Remains a healthy level of confidence.
- **B) COMMUNICATIONS & INTERPERSONAL COMPETENCIES**
- **Communication**:

- Expresses oneself clearly in conversations and interactions with both internal colleagues and external clients and stakeholders both verbally and in writing. Tailors the content to the level and experience of the audience. Proactively keeps others informed and seeks feedback. Ensures that regular, consistent communication take place. Expresses disagreement constructively; provides, seeks and clarifies information to maximize understanding. Keeps current and accurate documentation.
- **Building Collaborative Relationships**:

- Notices, interprets, and anticipates others’ concerns and feelings, and communicates this awareness empathetically to others. The ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance, and support. Provides assistance, information, and support to others to build a basis for future.
- **Cross-cultural Awareness**:

- Understands, communicates with and effectively interact with people across cultures.
- **C) TECHNICAL COMPETENCIES**
- **Capacity Building **- Helps program recipients to develop skills / knowledge, understands and improves community building through as