Bookkeeper

3 weeks ago

Niagara Falls, Canada Signature Sign & Image Full time

The Bookkeeper/Office Manager will be responsible for full cycle bookkeeping duties, preparation of bank reconciliations, payroll, accounts payable, accounts receivable, tax filings (HST, WSIB, T4, installments), and general office assistance as required. Providing ongoing customer service through problem solving, analyzing challenges, providing solutions, and completing jobs in a timely manner.
- Code and key accounts payable for, and process timely payments by cheque, online and credit card.
- Key and verify invoices using appropriate information and coding by division and cost code.
- Work with purchasing to enter all PO driven invoices.
- Work with service manager to enter all non-construction invoices.
- Balance statements from vendors.
- Refine vendor relationships, negotiate payment terms to our benefit.
- Investigate all discrepancies with invoice totals and work with the company to clean up accounts.
- Maintain current A/R accounts. Investigate, adjust and resolve any outstanding balances.
- Process payments received by cheque, credit card, e-transfer, money order and cash.
- Customer invoicing as required for service divisions.
- Monthly bank / visa reconciliation and analysis of accounts and variances.
- Deposit cheques as posted to A/R.
- Complete physical bank deposits as required
- Work with and support Leadership Team to ensure all expenses are tracked and costs reduced
- Prepare weekly financial reports and correspondence for internal or external review
- Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to Leadership Team.
- File and sort documents (paper and electronically, creating consolidated reports when necessary)
- Various accounting, journal entries, and inventory adjustments.
- Responsible to download LMN time, correct or address any payroll changes on weekly basis.
- Monitor payroll on a weekly basis for any payroll deductions etc
- Prepare payroll & government returns and remittances and payments including EHT, PD7A, HST, WSIB, Corp. Tax,
- Enter new customer information into Project Management Software
- Responsible for filing all documents, invoices, ownerships, employee information, etc, daily.
- Greeting and communicating with customers.
- Answer phone calls, and direct calls to appropriate members of staff.
- Gather complete lead information from potential customers and enter in Project Management Software

**How to Apply**:

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