Clerk Steno Ii

**Position Overview**:
The Clerk Steno II is responsible to provide clerical support to the City Clerk’s Office and Council, Committee and Board processes. The position will prepare and organize Council and Committee rooms, along with providing general information and exceptional customer service to the general public and internal departments.

**Principle Duties & Responsibilities**:

- Perform standardized clerical, mailing, record keeping, data entry and filing duties.
- Accurately record data in applicable databases, documents or spreadsheets.
- Prepare, collect, and/or transcribe routine items including but not limited to

correspondence, reports, lists, forms, meetings, requisitions, invoices, statements and
similar items.
- Accurately use and maintain complex filing systems, both manual and electronic and

retrieve information from those filing systems.
- Monitor and replenish inventory of office and meeting supplies.
- Prepare corporate documents, such as Bylaws and Agreements for execution and

dissemination.
- Prepare and organize City Council, Committee and Board Meetings Rooms and

requirements prior to and following each meeting.
- Prepare and organize meeting rooms for City Council, Committee and Board meetings,

which includes the requirements prior to and following each meeting specific to that
Council, Committee or Board.
- Arrange, prepare and accurately forward electronic Council and Committee Meeting

Invitations to members, administration and designated individuals.
- Assist in duties related to Civic and School Board Elections.
- Post and update Council and Committee Meeting Notices and Minutes, along with other

required corporate information relating to the City Clerk’s Office functions, to the City’s
website.

**Required Qualifications**:

- Grade 12;
- Certificate from an accredited institution in an office administration program; and
- Six (6) months related experience;
- Typing speed of 55 words per minute.
- Knowledge of standard office practices and procedures.
- Strong communication skills, both written and verbal and
- Knowledge of Word, Excel and Access