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Outsource Coordinator

1 month ago


Montréal, Canada Rodeo FX Full time

Company Description

As a company founded and run by an artist, it's our mission to provide talented artists with the freedom and resources they need to deliver quality work and to thrive in a fun and creative environment.

**Job Description**:
Reporting to the Outsource Producer and in close collaboration with the Outsource Department Manager as well as with the Global Resources Team, the Outsource Coordinator will support the VFX Coordinators for all projects requiring outsource with the preparations, follow the progress of the work, and ensure proper communication to all involved parties throughout the entire outsource life cycle.

The outsource coordinator will be in constant support for the Production teams to ensure that all related outsource procedures are followed through, ranging from internal network files and folders, naming conventions, bid documents, QT’s and file transfer platform. This to always ensure that the outsource vendors have what is needed from our production teams to take on the work after an award is given.

**Main responsibilities**:
**_ Support outsourcing on all active Rodeo FX shows in:_**
- Filling the Excel doc for the bid packages (shots info, frame counts, ins + outs, etc.)
- Preparing all related Bid Documents to be reviewed by the production team and the associated Comp Supervisor before sending the completed version to the Production Manager.
- Send the Bid QT’s onto the farm.
- Ensure the Prep Lead associated with the show reviews the submitted work once received from the Vendor to follow its progress.
- Book meetings with the vendors and production team when necessary, take notes during the calls, and follow up with all parties afterwards.
- Have daily meetings with the outsource team for assessing priorities
- Updates of various tasks and statuses in shotgrid on all shows outsourcing
- uploading new bid packages to Media Shuttle
- Ensure proper communication between the Production Team and the Outsource Producer once completed.
- The creation of QT’s with vendor specific watermarks for each package requested by the VFX Coordinator based on Rodeo’s outsource playlist, where annotation packages will be created.
- Preparing the work on Rodeo’s internal network and upload data folders onto media shuttle for the winning vendor, its Ingest onto Rodeo’s network, as well as uploading all the shots and material awarded.
- Putting together the shot plates to be sent to the winning vendor.
- Maintain MEDIA SHUTTLE by regularly updating and cleaning or deleting older files
- Be in constant support, in various ways, for all prod team, P.A.’s, coordinators and PM.
- Provide some basic training to new production staff

**Qualifications**:

- Experience in a visual effects studio in a production role;
- Fluent in English, written and spoken. Functional french;
- Excellent knowledge of GSuite and Microsoft Office. Intermediate level of Excel;
- Good knowledge of Shotgun/Shotgrid project management software;
- Excellent organizational and planning skills;
- Excellent sense of prioritization and respect of deadlines;
Additional Information
- Full-time, Permanent Contract;
- 5 paid sick days;
- 2 additional statutory holidays in the winter holidays;
- Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);
- RRSP with employer contribution;
- Discounts with Bixi, gyms, spas and many more local businesses.
- Diversity is a core value at Rodeo FX. We are passionate about building and sustaining an inclusive and equitable work environment where diversity is celebrated and valued. We believe every member on our team enriches our work by exposing us to a broad range of ways to perceive and interact with the world, identify challenges, and to design and deliver projects._