Building Superintendent

4 months ago

North York, Canada Villa Charities Full time

***

The Live-in superintendent is expected to operate and maintain the building(s), systems and equipment to the standards established by the property manager. He/she is also expected to direct and supervise any other on-site or outside contracting staff performing maintenance or refurbishment in the assigned building. The Live-in superintendent is responsible for providing safety, security, satisfaction and a general feeling of well-being for people occupying the assigned building and always maintain the assigned building to the property manager’s standard.

**Duties and Responsibilities**

**General**

1. Provide professional and timely service for the people working in or using the facility.

2. Protect the VCI’s investment in the property and ensure that the structure is sound and the electrical/mechanical equipment is operating as described.

3. To perform a daily look/listen/touch inspection.

4. To ensure that preventative, corrective and breakdown maintenance, custodial care, refurbishment, and renovations are handled in a cost-effective and professional manner.

5. Maintain a formal and harmonious relationship with the tenants and visitors to the building.

6. Professionally carry out the services required by the tenants, the superintendent must know how to perform the following tasks below.

7. Effectively and efficiently monitor the building’s electrical/mechanical systems and maintain the interior and exterior of the building, the superintendent must carry out the maintenance and energy management tasks detailed.

8. Maintain follow-up files of all maintenance requests and work until the work is completed, or goods or services are received. Follow up on goods or services that have not been received in a timely manner.Verify and document on the order the time spent and parts or materials used by a service contractor. Return all completed orders to the property manager.

9. Report to the property manager any unusual activities in the building.

10. Report to the property manager on the services required by the contractors and contact them directly upon the property manager approval.

**Maintenance and energy management**

1. Carry out daily, weekly and scheduled inspections, preventative and breakdown maintenance, custodial housekeeping and groundskeeping care. If any of these services are handled by a contractor, ensure that everyone uses the suppliers and service contractors recommended by the property manager. Monitor the efficiency of the electrical/mechanical equipment by recording the temperature and pressure readings on heating and cooling system logs.

2. Know how to use, care for, and maintain all equipment, tools, supplies, chemicals, and materials kept in the building. Maintain current inventory lists and order replenishments.

3. Document all tenant maintenance requests, follow up and correct problems where possible. If not possible, forward to the property manager for completion by a specialist.

4. Report any deficiencies in the building that you may observe or that are brought to your attention.

**Cleaning**

1. Carry out daily, weekly and scheduled cleaning tasks as assigned by the property manager in the monthly operational planner and the annual operational checklist.

2. Ensure that contracted cleaners undertake tasks as set out in the cleaning contract and the monthly operational planner. Check that tasks are performed at the required frequency and to a high standard.

3. Notify the property manager of any problems with the cleaning processes.

**Security, safety and emergencies**

1. Respond to all emergencies, such as fire, flood, lack of heat, power failure and other problems that could be considered emergencies.

2. Be aware of all valves and controls and their purposes so that they can be properly activated or turned off as required in the event of an emergency.

3. Maintain, close to the phone, a list of emergency numbers and the names of those persons to call for additional support.

4. Always post a notice of your whereabouts or return time on the door of your apartment or office whenever it is vacant or locked.

5. During the winter season, inspect the walks on a regular basis so that any hazardous conditions can be corrected as soon as possible.

6. Ensure to know how to properly use a fire extinguisher.

7. Inspect the fire safety equipment and information in the log books as required by the local fire codes.

8. Carry out a fire drill when requested by the Property Manager.

9. Be qualified to carry out first aid when necessary.

Villa Charities is committed to providing a safe working environment for our workforce, volunteers, and members of the public with whom we interact regularly. As such, all Villa Charities staff are required to provide proof of COVID-19 vaccination.

Villa Charities Inc. embraces diversity in the workplace and is committed to achieving employment equity. We aim to attract, develop, and retain highly qualified employees from diverse b

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