Dda 1, Regional Campus

**Competition Number**
- S181130P**Position Title**
- DDA 1, Regional Campus**Position Number**
- S99801**Employee Group**
- Staff**Position Status**
- Temporary Part-Time**Start Date**
- 04/15/2024**End Date (if applicable)**
- 06/30/2024**Department**
- Sunshine Coast Campus**Additional Notes**

**Location**
- Sunshine Coast**Working with us**What you’ll do**
- Facilitates communication and arrangements between the university and potential and current students, members of the public, community partners, faculty and staff. This includes responding to enquiries on courses, programs, registration and other university activities; referring those inquiring to relevant university resources or services; assisting with event/workshop lists, materials, and room bookings; preparing various documents aligned with brand and university formats (e.g. posters); uploading information to a web page, Wordpress, or social media; and coordinating any mailings.
- Assists in the promotion of programs. This includes answering enquiries; referring people to other campus services; advertising departmental services, offerings and outreach programs; preparing brochure and calendar information; uploading information to a web page; drafting and/or revising student handbooks and manuals; and coordinating mailings.
- Assists with program and workshop registration by creating, maintaining, and tracking files in both paper and electronic databases forms.
- Organizes events (internal and with external organizations/associations)
- Arranges and attends committee meetings; including preparing agenda and taking minutes.
- Organizes, updates and maintains computerized records including databases and spreadsheets.
- Sets up and maintains organized filing system including photocopying; maintains equipment and supplies, contacting service vendors when necessary.
- Word-processes a variety of materials including letters, reports, handouts, manuals, agendas and minutes.
- Maintains a schedule and follow-up system of matters outstanding, commitments, meetings and appointments, and ensures that deadlines are met.
- Performs support duties including ordering supplies, equipment and duplicating, maintaining files, lists and other records; and opening and distributing mail.
- Prepares course outlines under the direction of faculty and provides soft copies for appropriate record keeping.
- Takes pictures for photo identification cards.
- Performs duties related to the campus facility in coordination with the Regional Campus Supervisor (e.g., opening, closing, classroom set up, working with Facilities and Information Technology)
- As needed collects book order from faculty and orders books from the bookstore, keeping an inventory and returning unsold texts at semester end.
- Ensures library and learning materials/equipment are in good condition and carries out repairs as needed; demonstrates correct usage of equipment to students and faculty.
- May be required to take training and act in the capacity of the floor warden as part of the University’s Emergency Preparedness Plan (Fire W.H.M.I.S., Earthquake).
- Performs duties related to the qualification and requirements of the position.

**What you’ll bring**
- Completion of one year (approximately 30credits) of related post-secondary education.
- Two years of directly related administrative support experience in an educational setting or public sector organization.

**For more information**Benefits**
- At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life. Take a **sneak peak** to see what it is like to work at Capilano University.Posting Detail Information

**Days and Hours of Work**
- Our standard work week is Monday to Friday, 8:30am - 4:00pm.
- This position is 21 hours a week.**Bridge Period (if applicable)**

**Pay Group**
- 14**Salary**
- $27.26 per hour**Union**
- MoveUP**Job Open Date**
- 03/28/2024**Job Close Date**
- 04/04/2024**Open Until Filled**
- Yes