Coordinator, Medical Affairs

3 weeks ago

SaintLaurent, Canada ABBVIE Full time

Joining AbbVie means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada whereby 90% of our employees are proud to say they work for AbbVie and 88% are proud of how we contribute to the community.

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health, and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio.

When choosing your career path, choose to be remarkable.

This role plays a key part in supporting managers and assisting on coordination of assigned projects. The incumbent will be reporting to the Director, Medical Affairs. This role is categorized as hybrid, with a requirement to be in office, in Ville St-Laurent, 3 days a week.

**KEY RESPONSIBILITIES**:

- Manage departmental events.
- Coordinate yearly Global/Area staff visits to Canada.
- Responsible for general meeting support: including organizing, following up on calls, maintaining office schedules, obtaining food and supplies and general administrative duties
- Manage departmental projects.
- Coordinate monthly and yearly departmental highlights.
- Maintain department employee list and organizational chart.
- Financial support of departmental activities (POs, SAP, invoicing, vendor management)
- Ensure the compliance of projects, follow the applicable AbbVie policies and procedures.
- Manage Director’s calendar and their teams with managing calendars, expense reports, coordinating of meetings and other general administrative work.
- Build strong relationships and collaborates with internal stakeholders, to enable higher performance across the Medical Affairs Department
- Manage and prioritize the information flow from all internal and external customers.
- Coordinate new employee office set-ups and on-boarding, as needed.
- Maintain an ongoing commitment to learning and personal development.

**REQUIREMENTS**:

- CEGEP degree in Administration or another related field.
- Minimum of 3 years in similar role.
- Superior event management skills.
- Effective communication skills, English and French must be at advanced level, oral and written.
- Proficient in using MS Office and related new technologies in relation to the role and the work environment. Comfortable navigating different databases.
- SAP understanding and working ability (Icertis preferred) is a plus.
- Database management and support.
- Knowledge of biotechnology / pharmaceutical industry is considered an asset.
- Demonstrated ability to manage a large volume of tasks and priorities and operating with execution excellence.
- Team player must be able to work in a close team setting.
- Above average time management skills.
- Ability to correctly identify and manage priorities.
- Capacity to work under pressure and meet strict deadline successfully.
- Ability to adapt rapidly to new challenges.

**KEY LEADERSHIP COMPETENCIES***:

- Actively listen to internal stakeholders to understand their business needs, issues and opinions to translate these into appropriate actions.
- Strong interpersonal skills with the ability to operate and communicate effectively in a Matrix environment.
- Ability to prioritize activities in a timely and organized manner using best practices and procedures.
- Strong attention to details.
- Quick learner and ability to multitask effectively in a fast-paced environment.
- Work collaboratively with team members to achieve results.
- Takes key actions and demonstrate behavioral anchors that support all AbbVie leadership attributes (Ways We Work).

AbbVie strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the following requirement, **advanced amount of knowledge of English / Fluency in English** is an essential requirement for the position of C**oordinator **including, but not limited to, for the following reasons:

- Build internal communications to English speaking employees outside the province of Quebec.
- Support English speaking employees outside the province of Quebec with their day-to-day tasks

AbbVie is an equal opportunity employer and encourage women, Aboriginal people, persons with disabilities and members of visible minorities to apply.

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