Operations Administrator

4 weeks ago

Edmonton, Canada Our House Addiction Recovery Centre Full time

**Operations Administrator (Full-Time)**

Our House Addiction Recovery Centre (Our House) is a one-year residential recovery centre for adult men. We help individuals embark on a recovery process, leading to meaningful and productive lives. Our facility houses 60 men in a supportive environment where they work to overcome their challenges in a non-institutional setting. As a full-time
Operations Administrator, you will assist in the daily operations of Our House including finances, human resources, administrative support, and executive assistant tasks reporting directly to the Executive Director.

All work at Our House will reflect the Mission and Vision statements of the organization and be lead in a trauma
- informed way. We offer a warm, business casual work environment and looking for someone to work 8:00-4:00 PM
Monday - Friday. As a non profit, additional hours or schedule changes may be required. The position will have a probation period of 3 months.

**Responsibilities include**:

- Administrative Support o Complete executive assistant like tasks and responsibilities for the Executive Director and leadership team. o Answering the phone and directing callers appropriately. o Maintaining the neatness and feeling of home in the common locations of our facility. o Provide the organization with necessary supplies to continue daily operations. o Maintain the filing systems. o Manage the employee phone directory and phone system. o Data entry in a variety of forms will be needed. o Coordinate IT support. o Manage ingoing and outgoing mail. o Various administrative tasks.
- Operational Support o Assist with the recruitment process of new employees. o Manage staff files. o Manage RRSP and benefits for employees. o Coordinate and assist with new staff orientation and onboarding. o Organize employee recognition initiatives and staff events. o Accept donations in an appropriate manner. o Coordinate and support AGLC events (bingo and casino). o Support process and procedure updating and development.
- Financial Support o Complete regular financial process such as petty cash and accounts payable. o Assist with the yearly financial audit. o Handle cheque management (creation and deposits). o Complete tax receipts.
- General Tasks o Participate in employee meetings. o Work cooperatively and effectively with other staff, volunteers, and clients. o Provide cover-off where necessary. o Perform other duties as assigned.

**Qualifications**:

- 2-5 years experience in a role similar to this is strongly encouraged.
- Diploma or Degree in related field such as human services, administration or human resources is an asset.
- Must be a strong communicator, active listener, have excellent written, presentation, oral communications, and interpersonal skills.
- Must be a creative and strategic thinker with good judgment and ability to make independent decisions in a changing environment.
- Attention to detail and problem-solving skills.
- Ability to work independently to manage time, deliverables and meet deadlines.
- Proficient in Microsoft Office suite.
- Criminal record check approved by the Executive Director.
- First Aid and CPR certifications are required, and training will be supplied if applicable.
- Must be able to demonstrate cultural sensitivity with men of diverse economic and cultural backgrounds.
- Has experience in a non-profit organization, working in a trauma environment or supporting vulnerable persons.
- Has an understanding and lived experience of trauma informed practices.
- Has a strong understanding of professional boundaries and has an established practice in putting the strategies into practice.
- Has existing self-care strategies and an understanding of the value of personal wellness.
- Is familiar with the issue of addiction and recovery.
- Is highly organized and detail-oriented, with strong analytical and critical thinking skills.
- Is adaptable and open to change.
- Is comfortable working collaboratively with staff, volunteers, community members and organizations.
- Is able to see the strength and resiliency of the men that come to Our House.

**What Our House offers**:

- A competitive salary in the non-profit sector.
- Generous paid time off including vacation time, sick time and wellness days.
- Full health benefits (medical, dental and vision).
- Nutritious, homemade lunch provided daily.
- Employee parking.
- Open door policy.
- Focus on staff wellness and work-life balance.
- Location includes expansive greenspace.

**Salary**: $49,920 - $54,080

**Job posting closing date**: July 02nd, 2023

**Pre-Screen phone interviews**: July 04th & 06th, 2023

**Panel interview**: July 10th, 2023

**Position start date**: July 31st, 2023

**To Apply**:

- Submit a cover letter outlining why you think you are the best fit for this position, along with a resume. Resumes submitted without a cover letter will not be considered.

**We thank all those who apply, only those selected to be interviewed will be c

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